Graduate program PCAS lab sessions

Graduate program requirements must be updated in PCAS for fall 2016 to support the 2016-2018 University Graduate Education Catalog, as well as the implementation of the Graduate Planning and Audit System (GPAS). To assist with this effort, we are offering PCAS lab sessions to graduate-level PCAS editors.  These sessions afford PCAS editors the opportunity to bring their work into a computer lab setting where PCAS trainers and GPAS staff are available to provide in-person support. Registration is required for these sessions and space is limited. Graduate program PCAS editors may click here to view and register for a session.

Classes will open if no waitlisted students can be auto-enrolled

Classes with students on a waitlist will automatically reopen for registration if available seats remain open after auto-enroll runs. This occurs when waitlisted students were not eligible to fill the seats due to time conflicts or exceeding the maximum credit load, and they did not have a “future swap” set up. In such cases, students not on the waitlist can then register for the open seats. Those on the waitlist are no longer given priority in this situation.

Students should setup a “future swap” if they are enrolled in a course but would prefer to be enrolled in a different course (if space becomes available). Then, if a seat opens for the student in the waitlisted course, he/she would be automatically enrolled for the waitlisted course and dropped from the original course.

Grades entry for fall term

Grades for fall 2015 full semester classes are due December 30. Updated quick start guides on how to enter grades, how to import grades from Moodle, and how to change a grade are available on our Quick Start Guides page. Note, one important change this term is that instructors and proxies will need to select “final grade” roster from the drop down menu.

Get instant help using the UPK!

Have you had a chance to try the User Productivity Kit (UPK) yet? The UPK is a help feature which allows you to see, try, and print instructions for U of M-specific business processes at your workstation by clicking the “Help” link in PeopleSoft. In a recent survey, 96% of our users who tried the UPK reported finding it helpful. Check out our UPK guide to get started.

Whether you’ve used the UPK or not, we want to hear from folks like you about using this tool. Take our brief UPK Survey.

Improvement made to Facility ID field in Collaborative Class Scheduling (CCS)

If you are a departmental class scheduler, be aware that effective Thursday, October 29, the facility ID field (room assignment) in CCS will be automatically dropped upon page save if you make a change to the following fields:

• meeting pattern date range
• days of class meeting
• times of class meeting
• increase of enrollment capacity that exceeds room capacity

The new Class Permission page

The Class Permission page in PeopleSoft allows staff with access to fine tune the restrictions of individual permission numbers. When a user goes into the Class Permissions page, they will see this:

In the Defaults section, it appears that permission numbers have all of the available overrides checked, however, this is misleading. The Defaults section is used, rather, to indicate which restrictions any new permissions numbers generated by the user will, by default, override.

To see what each existing permission number will override, click on either the Permissions tab or the “show all fields” icon. In the example below, the permission number is set to override Requisites Not Met and Consent Required restriction.

Here, staff can alter the ‘Permission Valid For’ checkboxes for individual permission numbers. In this example to, perhaps, allow a student into a closed class or into a class outside of the student’s career restriction.

More information on class permissions can be found in the Class Permissions UPK topics, by clicking ‘Help’ from a PeopleSoft page.

Welcome new Training Update recipients

The ASR Training Update is an internal monthly newsletter of assorted Training & Support Team initiatives, general updates, and other matters of interest student records users at the University of Minnesota. The ASR Training Update has recently expanded to reach all PeopleSoft Campus Solutions users.