Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Listing Instructors gives them access to their online class rosters, Canvas or Moodle, as well as their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin their semester.

CCS schedulers should please verify instructor information for fall (1189) on the Meetings tab for:

• Correct Instructor
• Accurate instruction role 
• Appropriate grading access 

Note, all teaching assistants should be entered with a role of “TA.” Undergraduate teaching assistants cannot have grade access.

Who was the last person to register for your class?

Enrollment Request Search in PeopleSoft Campus Solutions is a page commonly used to audit a student’s enrollment history for a particular term or a particular class. Did you know that the page can also be used to see the history of enrollment activity for a particular class section? For example, you can find who was the last person to register for your class.

1. Go to Records and Enrollment > Enroll Students > Enrollment Request Search 
2. Enter Academic Institution (e.g. UMNTC)
3. Enter term and 5-digit class number and then hit search
4. Use the column headers to sort the data

The page contains 48 columns. The data may be easier to view by downloading it to an Excel spreadsheet via the download icon .

TIP: Select see all columns icon before you download to Excel.

Twin Cities beginning of term important dates

8/31/18

• Reserved seats released for fall term (Twin Cities)

9/04/2018 

• Fall regular session (Twin Cities)
• Last day for students to be added to a waitlist
• Last day for auto-enroll from waitlist to run (11:58 p.m.)

New! How to change the Expected Graduation Term in PeopleSoft

Effective spring 2018, the Office of the Registrar will add an Expected Graduation Term (EGT) to all New Advanced Standing (NAS) and New High School (NHS) students upon admission. Colleges and departments are responsible for updating EGT when needed. Refer to our Expected Graduation Term How-to guide for instructions.

Coming soon! ULearn is moving to Training Hub

The University's learning management system, ULearn, is moving to the new Training Hub. This is what you need to know to be prepared:

• ULearn will close for access beginning Friday, June 1, 2018.
• Any in-progress training will not transfer into the Training Hub.
• Any online training you begin before the transition must be completed before June 1.
• Registration for summer training sessions will transfer to the Training Hub. 
• The Training Hub will be available beginning Tuesday, June 5, 2018.

Tip: Training History Report
Use this path to find a training transcript in Reporting Center:
MyU > Key Links > Reporting Center > Human Resource Management > Human Resources > Training History

NR grades and the grades due date for spring 2018

The deadline to submit grades for the spring 2018 regular academic session and second half term was Wednesday, May 16, 2018*.

Overnight, NR (Not Reported) symbols are assigned as the official grade to all missing grades. The grades upload does not work once an official grade is entered.

To assign grades after NR’s are posted, use the Request Grade Change button on the Grade Roster. Learn more about this with our How to Change a Grade guide.

Remember, missing grades can negatively affect a student for:

• Academic standing
• Financial aid
• Scholarship, employment, and educational opportunities

*Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Reminder about system access

Staff transferring departments

When staff transfer departments within the University, a Change of Employment Status (COES) form should be submitted to remove student system access from the former department. This is the approved policy of the Student Systems Data Custodian. If system access is required in the new department, Access Request Forms (ARFs) must be submitted based on the new job responsibilities. Please talk with your supervisor if you have questions.

Student worker access over summer
If you have any student workers with PeopleSoft access who will be gone over the summer, it is good practice to suspend their access until they return. Submit a COES form to do this.

• In the "Indicate the employee's new status" field, choose "Leave of Absence”
• Enter the LOA start and return dates
• Enter personal internet ID and any relevant sponsored account in Additional Information
• Click “Order Now” in the upper right corner
• Create a reminder to yourself to email x-secur@umn.edu a few days before the return date to ask for their access to be reactivated.

Note
Any training required for access does not need to be repeated if already completed.