Grade entry deadlines and reminders

Fall 2016 grades (regular session and second 7-week session) are due on Thursday, December 29. A complete list of grading due dates, how-to guides, and policies, are available on the ASR website.

Grade rosters are now available in Faculty Center. Please encourage instructors to log into Faculty Center ahead of time to check that they have a final grade roster for the classes for which they expect to enter grades. If instructors do not see their expected final grades rosters, they should contact their department’s class scheduler.

New class cancellation email

Starting on December 16, 2016, students who are enrolled in a class that is canceled will receive an email notifying them of the cancellation. The email process will run daily from PeopleSoft. The email includes the following information:

• The subject, catalog number, section, component, and credits of the canceled class(es).
• Admonition to review their class schedule in MyU.
• Direction to contact their advisor or the offering department about the cancellation.
• Direction to contact One Stop with any other questions.

If you have questions about this information, contact Stacey Tidball, Director of Continuity and Compliance, at tidball@umn.edu.

New Astra Academics UPK topics available

Three new Astra Academics UPK topics have been released:

• Filtering Academic Sections
• Adjusting Columns for Academic Sections
• Assigning a Classroom

The UPK topics can be accessed by clicking on the “help” link in PeopleSoft or from the ASR Training and Support webpage, under Astra Schedule.

New ‘Leave of Absence’ reason codes

The Student Program Plan page in PeopleSoft now contains new Action Reasons associated with a Leave of Absence. When you add a leave row for a student, please select from the following list of reasons:



The newly revised Leave of Absence form requires undergraduate students to report a reason for their leave, beginning spring semester 2017. Even though an Action Reason is not a PeopleSoft required field, selecting one will ensure that a reason is reflected in APLUS.

ServiceNow application update

The Provisioning and Access Request (PAR) group within OIT is in the process of creating new ServiceNow catalog request items to replace the PDF forms that in the past have been attached to the standard Access Request Form (ARF). These new request items collect all information needed for a request, so attaching the PDF is no longer needed.

As of November 3, the following request items have been released:

• ECAS Central Admin Approval Access
• ECAS Department & College Approval Access
• PCAS Central Admin Approval Access
• PCAS Department, College or Campus Approval Access
• Reporting Center (CS & HR)
• Scholarship Entry Access
• STARS Access

If you are selecting access through Enterprise Access Request Forms (ARFs) and Attachments, you will automatically be routed to these new requests in ServiceNow.

If you are choosing the request from the ServiceNow Request Catalog, you will see these new ARFs listed under a category called Access Request Forms. You will continue to find other requests not related to provisioning and access under the existing User Support Services category.

You can expect to see additional new Access Request Form request items added to the new Access Request category in future releases. Please use these new Access Request Form request items as they become available when requesting access to systems.

Auto-enroll from waitlist begins

The spring 2017 (1173) waitlist auto-enroll process begins on the following dates:

• Duluth: November 20, 2016
• Morris: November 21, 2016
• Twin Cities: November 22, 2016

Find final exam information

In the last two months, newly redesigned websites launched for both One Stop and Academic Support Resources (ASR). The new One Stop site has resources for students, whereas the ASR site has resources for faculty and staff. Due to this delineation, you will notice that some resources have moved or shifted. Specifically, final exam schedules and regulations have new URLs and navigation paths to note:

• Final exam schedules (onestop.umn.edu > Academics > Class search resources > Final exam times)
• Final exam regulations (asr.umn.edu > Training and support > Faculty/staff resources > Final exams)
• Final exam change request form (asr.umn.edu > Applications and work tools > Final exam change request form)
• Scheduling Examinations, Final Examinations, and Study Days policy