Grade entry deadlines and reminders

Fall 2018 grades (regular session) are due on Thursday, December 27, 2018 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website >>>

Grades that have been entered but have not yet been approved by the instructor or proxy will post immediately after the due date for grades.

Any grades left blank that instructors/proxies do not report before the due date will receive a grade of “NR” (Not Reported). After that, the grades cannot be uploaded or imported. To change an NR grade to the grade earned, instructors/proxies must submit a grade change in Faculty Center (see the how-to guide).

Instructor assignment reminders for spring 2019

CCS schedulers should review instructor assignments for spring 2019 classes to ensure that appropriate individuals have the correct access to class rosters and grade rosters.

On CCS Maintain Schedule of Classes > Meeting tab, check that:

• Instructors and proxies (if applicable) are assigned to all class sections with enrollment.
• Graduate assistants have an “Instructor Role” of “TA.”
• Instructors and proxies have been given the correct grading “Access”:
• Approve access allows one to enter, save, and submit grades. 
• Grade access allows one to only enter and save grades.
• Undergraduate students assigned as TAs can not have “Approve” or “Grade” access.

Adding a new course to ECAS

When an ECAS editor is adding a new course to ECAS, all fields on the Set Up (first) tab must be completed in one session. This is necessary to save your work. It is also necessary for the system to determine the values to populate in subsequent drop-down fields.

Notice that once the new course’s effective term is selected on the Set Up tab, the subject code and catalog number fields will display beneath. A common error is that users overlook the Subject Code field.