Student Data Inquiry
Available any time via online training through ULearn
Student Data Update
Available any time via online training through ULearn
Program/Plan Process
Thursday, July 24, 10 a.m.-12 noon
Wednesday, August 27, 10 a.m.-12 noon
Registration
Thursday, July 17, 10 a.m.-12 noon
Wednesday, August 13, 10 a.m.-12 noon
Electronic Course Scheduling (ECS)
Wednesday, July 9, 9 a.m.-12 noon
Wednesday, August 6, 9 a.m.-12 noon
For a complete list of upcoming SR trainings and opportunities, and to register for upcoming sessions, please visit ULearn off the UMN Employee Self-Service page.
Monday, June 23, 2014
Using the PeopleSoft lookup
Do you use those little magnifying glasses that are in numerous places on most PeopleSoft pages? These are called lookups. They can be used to locate field values, but there are some tricks to using them effectively.
For example, try finding the Spanish academic plan by simply clicking the lookup button. A search in PeopleSoft will return only the first 300 values. Since there are many more than 300 academic plans out there, clicking only the lookup button will bring you nowhere near the academic plans that start with "S". To narrow the results, do a description search. In the description field, type an uppercase "S" followed by a lowercase "p". The trick with a description search is that it is case sensitive, most often upper followed by lowercase letters. The more letters you are able to add in the description search field, the more refined and shorter the search result list.
For example, try finding the Spanish academic plan by simply clicking the lookup button. A search in PeopleSoft will return only the first 300 values. Since there are many more than 300 academic plans out there, clicking only the lookup button will bring you nowhere near the academic plans that start with "S". To narrow the results, do a description search. In the description field, type an uppercase "S" followed by a lowercase "p". The trick with a description search is that it is case sensitive, most often upper followed by lowercase letters. The more letters you are able to add in the description search field, the more refined and shorter the search result list.
The Registration manual: a guide for the Enrollment Request page
Leading up to fall semester, staff who administratively assist students with registration may find themselves using the PeopleSoft Enrollment Request page. Documentation on Enrollment Request, including some related Peoplesoft pages, can be found in our online Registration manual. The manual contains step-by-step instructions for adding, dropping, and swapping classes, backdating enrollment, resolving error messages, and more.
The Registration manual, along with all of our training manuals and quick step guides, can be found on the training team's manuals webpage.
The Registration manual, along with all of our training manuals and quick step guides, can be found on the training team's manuals webpage.
PCAS updates for undergraduate catalog due July 7
The ASR communications team will be working on developing the 2014-16 Twin Cities undergraduate catalog this summer, so it's important for colleges to update their program information (majors, minors, and certificates) in PCAS by Monday, July 7.
If you need additional access, have questions, or require initial PCAS training, please contact the ASR Training Team as srhelp@umn.edu.
If you need additional access, have questions, or require initial PCAS training, please contact the ASR Training Team as srhelp@umn.edu.
Encourage system users to sign up for the ASR Training Update!
As a reminder, the ASR Training Update newsletter is automatically distributed to all student records key contacts. Please pass along news items to systems users in your area who may not get the Training Update or encourage users to get themselves added to the listserv.
Any interested staff members who are not key contacts may be added to the listserv upon request. To be added, users may simply email Kess Knight at knigh161@umn.edu.
Any interested staff members who are not key contacts may be added to the listserv upon request. To be added, users may simply email Kess Knight at knigh161@umn.edu.
Monday, May 19, 2014
PeopleSoft Quick Reference Guide
If you have ever struggled remember the path to a student records page in PeopleSoft, you might find it useful to keep our PeopleSoft Quick Reference Guide handy. It provides paths to many commonly used student records pages in PeopleSoft, and with it's snazzy new design, it provides great decor for posting at your desk. It, along with all of our training manuals and quick step guides, can be found on the training team's manuals web page.
ECAS times out for security
The Electronic Course Authorization System (ECAS) is a web application that allows staff with access to propose new courses and/or update existing courses. As a security feature, ECAS times itself out after a period of inactivity. To prevent the loss of data on your new course proposal or update, we recommend that you click the save button at the bottom of the page every 15-20 minutes. If you forget to do this and are timed out, you will receive an error message, your entry will be lost, and the lost data will need to be re-entered.
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