Fall 2018 grades (regular session) are due on Thursday, December 27, 2018 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website >>>
Grades that have been entered but have not yet been approved by the instructor or proxy will post immediately after the due date for grades.
Any grades left blank that instructors/proxies do not report before the due date will receive a grade of “NR” (Not Reported). After that, the grades cannot be uploaded or imported. To change an NR grade to the grade earned, instructors/proxies must submit a grade change in Faculty Center (see the how-to guide).
Thursday, December 20, 2018
Instructor assignment reminders for spring 2019
CCS schedulers should review instructor assignments for spring 2019 classes to ensure that appropriate individuals have the correct access to class rosters and grade rosters.
On CCS Maintain Schedule of Classes > Meeting tab, check that:
On CCS Maintain Schedule of Classes > Meeting tab, check that:
- Instructors and proxies (if applicable) are assigned to all class sections with enrollment.
- Graduate assistants have an “Instructor Role” of “TA.”
- Instructors and proxies have been given the correct grading “Access”:
- Approve access allows one to enter, save, and submit grades.
- Grade access allows one to only enter and save grades.
- Undergraduate students assigned as TAs can not have “Approve” or “Grade” access.
Adding a new course to ECAS
When an ECAS editor is adding a new course to ECAS, all fields on the Set Up (first) tab must be completed in one session. This is necessary to save your work. It is also necessary for the system to determine the values to populate in subsequent drop-down fields.
Notice that once the new course’s effective term is selected on the Set Up tab, the subject code and catalog number fields will display beneath. A common error is that users overlook the Subject Code field.
Notice that once the new course’s effective term is selected on the Set Up tab, the subject code and catalog number fields will display beneath. A common error is that users overlook the Subject Code field.
Thursday, September 20, 2018
ECAS rewrite goes live October 28, 2018
A rewrite of the Electronic Course Authorization System (ECAS) is underway. The changes will improve system stability, streamline future development, and improve accessibility. The course add/update page will have a new look and feel, which includes informative error messaging, improved troubleshooting tools, and a user-friendly design.
The ECAS home page, search page, topic title page, and view mode will retain the old look and feel. Changes go live on October 28, 2018.
Training materials are under development and preview sessions for ECAS users are planned for the following:
The ECAS home page, search page, topic title page, and view mode will retain the old look and feel. Changes go live on October 28, 2018.
Training materials are under development and preview sessions for ECAS users are planned for the following:
- October 9, 1:30-2:30 p.m. St Paul
- October 16, 1:30-2:30 p.m. East Bank
- October 17, 10:00-11:00 a.m. East Bank
Room locations to be announced.
[9/20/18 - Correction: the go-live date for the ECAS rewrite is October 28, 2018, not October 21, 2018, which was indicated in the September Training Update newsletter]
[9/20/18 - Correction: the go-live date for the ECAS rewrite is October 28, 2018, not October 21, 2018, which was indicated in the September Training Update newsletter]
Fall 2018 Expected Graduation Term (EGT)
On September 18, 2018, an Expected Graduation Term (EGT) was entered into the Student Program/Plan for all new Twin Cities undergraduate admits. Both New High School (NHS) and New Advanced Standing (NAS) students now have an EGT applied to their records.
On November 12, 2018, the degree checkout status of “applied” will be added to the Student Program/Plan for any Twin Cities undergraduate who has achieved 75 percent progress toward their degree.
Several reports were updated to add the degree checkout status data:
On November 12, 2018, the degree checkout status of “applied” will be added to the Student Program/Plan for any Twin Cities undergraduate who has achieved 75 percent progress toward their degree.
Several reports were updated to add the degree checkout status data:
- Major/minor roster
- Student group roster
- Student roster detail list
- My advisees with confirmed education abroad programs
- Education abroad confirmed students by college
PeopleSoft and MyU upgrade September 22 - 23, 2018
On Saturday, September 22, 2018, PeopleSoft and MyU applications will be unavailable from noon to midnight due to a scheduled upgrade.
On Sunday, September 23, 2018, PeopleSoft core applications (CS, HR, FS) will be unavailable from 6:00 a.m to noon due to normal maintenance. PeopleSoft Financials and Financial UM Reports will come back online at 2:00 p.m. according to the normal maintenance schedule.
On Sunday, September 23, 2018, PeopleSoft core applications (CS, HR, FS) will be unavailable from 6:00 a.m to noon due to normal maintenance. PeopleSoft Financials and Financial UM Reports will come back online at 2:00 p.m. according to the normal maintenance schedule.
You can check the IT Service Status page for updates.
Academic calendar changes for Twin Cities/Rochester
The Faculty Senate has approved moving spring break one week earlier, starting in March 2020, for the Twin Cities and Rochester campuses. This results in the final Monday of the first seven-week session falling after spring break. Syllabi may need to be reviewed due to this adjustment, so communicate these changes to your departments. As a reminder, spring 2019 for UMTC and UMR will change from 74 instructional days to 70. Fall and spring semesters will have the same length from then on. Full academic calendars for 2018-22 can be viewed on the University Senate page.
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