Auto-enroll from waitlist reminders

Auto-enroll from waitlist stops running for each term/session on a date specified per campus. For the spring 2019 regular session, the last waitlist run for the Twin Cities campus is January 22.

Filling seats after auto-enroll stops running

Following the last run, classes that still have waitlists will typically have an Enrollment Status of “Closed.” How do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to pick from based on the best option for your department.

Option 1 Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This option allows you to give permission to waitlisted students, when appropriate. To assist in determining which students to provide permission, the waitlist will be available for your reference until the end of drop/add period. Option 2 On the Enrollment Control tab, un-check the Auto Enroll from Wait List checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s) up until instructor approval is required.

Permission number expiration reminder

Permission numbers expire and are deleted at the end of the term/session’s add and drop period. After this time, unused permission numbers will no longer permit students’ enrollment.

Check spring term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Entering instructors in CCS gives them access to their online class rosters, Canvas or Moodle site, and their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin the semester.

CCS schedulers should please verify instructor information for spring (1193) on the UM CCS Maintain Schedule of Classes, Meetings tab including:

• Correct Instructor
• Accurate instructor role 
• Appropriate grading access

Note, all teaching assistants should be entered with a role of “TA.”  Additionally, undergraduate teaching assistants can not have grade access.

Grade entry deadlines and reminders

Fall 2018 grades (regular session) are due on Thursday, December 27, 2018 at 11:59 p.m. A complete list of grading due dates, how-to guides, and policies are available on the ASR website >>>

Grades that have been entered but have not yet been approved by the instructor or proxy will post immediately after the due date for grades.

Any grades left blank that instructors/proxies do not report before the due date will receive a grade of “NR” (Not Reported). After that, the grades cannot be uploaded or imported. To change an NR grade to the grade earned, instructors/proxies must submit a grade change in Faculty Center (see the how-to guide).

Instructor assignment reminders for spring 2019

CCS schedulers should review instructor assignments for spring 2019 classes to ensure that appropriate individuals have the correct access to class rosters and grade rosters.

On CCS Maintain Schedule of Classes > Meeting tab, check that:

• Instructors and proxies (if applicable) are assigned to all class sections with enrollment.
• Graduate assistants have an “Instructor Role” of “TA.”
• Instructors and proxies have been given the correct grading “Access”:
• Approve access allows one to enter, save, and submit grades. 
• Grade access allows one to only enter and save grades.
• Undergraduate students assigned as TAs can not have “Approve” or “Grade” access.

Adding a new course to ECAS

When an ECAS editor is adding a new course to ECAS, all fields on the Set Up (first) tab must be completed in one session. This is necessary to save your work. It is also necessary for the system to determine the values to populate in subsequent drop-down fields.

Notice that once the new course’s effective term is selected on the Set Up tab, the subject code and catalog number fields will display beneath. A common error is that users overlook the Subject Code field.