Learn about how The Upgrade will affect students

The ASR Training team encourages staff who support students (e.g., advisers and student services staff) to attend a Student Experience Preview session, being held on all campuses now through early December. These sessions will provide staff with information about how The Upgrade will affect students and will include demonstrations of class registration, bill payment, and viewing financial aid.

New addition to the training team

Sally Gutierrez will be joining the training team for a temporary position beginning November 3. Sally has been with One Stop since 2002 and has a wealth of University experience. We are excited she will be a part of the team as we prepare for the Upgrade and for after go-live.

SR preview sessions

The Training Team is offering Student Records Training Preview sessions across campus in October. In these sessions, we will demonstrate some new functionality such as the Advisor and Faculty Center, and discuss training requirements and resources. Stay tuned for more information on the specific dates and times.

Sneak Peek: The new waitlist process

The Student work stream has released its latest sneak peek. This video explains the "auto enroll" feature of the new waitlist process resulting from PeopleSoft upgrade through ESUP. Auto enroll will allow the system to automatically select and enroll students at the top of a waitlist on a space-available basis. Watch to learn more.

For more information about the new waitlist process, see What's Changing for waitlist.

Course Guide retirement

As part of the Enterprise Systems Upgrade Program (ESUP), it was decided that Course Guide will be retired. The new alternative will allow instructors to include a link to a course website or other public location to provide information to students on how the course is taught. The link will show in the Class Search results under Class Notes.

If you receive questions regarding the retirement of Course Guide, you can inform people that, while the current Course Guide is still live, they may want to consider how much time they spend on it, as it will eventually be retired as part of ESUP. You may also want to let people know that they should be mindful of where else the course information lives (e.g., a departmental or instructor website). In the future, they will be able to provide a link in Class Notes for students to access this information.

ESUP Preview Session for Schedulers

A preview session for departmental and collegiate schedulers will be held on Wednesday, April 30, 2-3:15 p.m. This session will provide a sneak peek at the improvements and changes that will be coming to class scheduling with the upgrade to PeopleSoft 9.0. An update on the scheduling cycle for fall 2014 and spring 2015 will also be included.

The session will be offered concurrently in Rapson Hall 56 (East Bank), CSOM 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No pre-registration required. Please make sure your schedulers can attend.

Sneak Peek: Two Self-Service Centers in PeopleSoft 9.0

Two "sneak peek" videos on the new Faculty Center and Advisor Center are now available. The videos provide an overview on how these centers will benefit users. The ESUP Student Training Team will be developing more in-depth tutorials and documentation of this new functionality before ESUP goes live.

Coming soon: a sneak peek into the Faculty and Advising Centers

The ESUP Student Change Management, Communications, & Training (CCT) team has been busy presenting demos of the new Faculty Center and Advisor Center self-service functionality in PeopleSoft 9.0. The team will also be developing two "sneak peek" videos about the new self-service functionality for the general public to view. Watch for these videos in the coming weeks at upgrade.umn.edu.

A glimpse of the future

Heather Micek and Amanda Miklik presented to the Academic Advising Network (AAN) earlier this month. They did a short demonstration of two new self-service "centers" in PeopleSoft 9.0-- Advisor Center and Faculty Center--and fielded questions about some of the upcoming changes (and what is staying the same) with ESUP. If you have a regular meeting in your college or department and would like a similar demonstration, email esup@umn.edu.

End of IDP

The Student work stream has completed the meetings involved with IDP and is wrapping up work associated with the governance process. The next phase is the technical development and testing. Because decisions have been made and approved through governance, more information will be steadily available on the "What's Changing" page of the ESUP website. Some recent updates include FERPA and Final Grading. Check back regularly for more updates!

Training and UPK presented at Town Hall meeting

The ASR training team presented its plans for ESUP training at the student records Town Hall meeting. Topics included our training approach, the estimated training timeline, and training tools--including a demo of the User Productivity Kit (UPK). We also gathered input from those who attended on what they'd like training to look like for ESUP.

Upcoming Training's & Opportunities (October 2013)

SR Town Hall
Friday, September 27, 8:30-10 a.m. - Portal demonstration
Friday, October 11, 8:30-10 a.m. - Training & UPK

Student Data Inquiry (SR110C)
Tuesday, September 24, 9-11:30 a.m
Tuesday, October 1, 9-11:30 a.m.
Wednesday, October 16, 9-11:30 a.m.
Thursday, October 29, 9-11:30 a.m.

Student Data Update (SR210C)
Tuesday, September 24, 1-3 p.m.
Wednesday, October 2, 10 a.m.-12 p.m.
Wednesday, October 16, 1-3 p.m.

Program/Plan Process (SR220C)
Tuesday, October 8, 10 a.m.-12 p.m.

Registration (SR310C)
Tuesday, October 22, 10 a.m.-12 p.m.

ECS (Electronic Course Scheduling)
Wednesday, September 25, 9 a.m.-12 p.m.
Thursday, October 17, 9 a.m.-12 p.m.

For a complete list of upcoming SR trainings and opportunities, and to register for upcoming sessions, please visit ULearn off the UM Employee Self-Service page.

Connect with ESUP

The University of Minnesota system is upgrading PeopleSoft--its essential human resources (HRMS), student service, and financial systems--and re-examining related business processes to improve operational efficiency and effectiveness. The name of this effort is the Enterprise Systems Upgrade Program (ESUP). While the changes to PeopleSoft and associated processes won't take effect until late 2014, there are several ways you can be information and stay engaged with the work of ESUP now:

• upgrade.umn.edu: a news blog maintained by ESUP containing news, updates, videos, and indepth stories on all of ESUP.


• z.umn.edu/esupstudent: the Student work stream website. You can also join the ESUP Student update group to receive weekly emails with updates and news on progress.


• z.umn.edu/portal: the Portal website, kept up-to-date with news and information related to the new enterprise portal--the new front door to PeopleSoft tools and resources


• Student Records Town Hall meetings: the Student Records work group has regular in-person meetings to discuss progress and seek feedback on their work.