Working in Peoplesoft: it's just like reading a book

Just as with a book, when working in PeopleSoft it is important to remember to work from left to right, top to bottom. If working in a component with multiple pages, such as program plan, start on the first page and save after making all of your entries on all pages. In doing this, you will avoid red fields and other errors.

Coming soon: a sneak peek into the Faculty and Advising Centers

The ESUP Student Change Management, Communications, & Training (CCT) team has been busy presenting demos of the new Faculty Center and Advisor Center self-service functionality in PeopleSoft 9.0. The team will also be developing two "sneak peek" videos about the new self-service functionality for the general public to view. Watch for these videos in the coming weeks at upgrade.umn.edu.

Access Request Form Process

The Office of Information Technology (OIT) Data Security Office updated the Access Request Form (ARF) process in December. Two guides providing documentation on the new process are posted on the OIT Data Security site. One guide assists end users with submitting the ARF, and the other assists approvers with managing the approval process. For questions about the new process, please contact 1-HELP, or 612 301-4357.

Managing & viewing rows

When opening a page in PeopleSoft with multiple rows, the most current or future row is always displayed. To see other rows, use the small arrows in the upper right hand corner of the page to display one at a time or all of the rows at once. If you add a row in the "view all mode", it will always put the row you are adding below the row you have clicked the "add row" button on. This can be especially confusing to new users and new student employees as it may place the row out of their sight. We suggest working in the "view one" mode so that any new row is always placed in front and is more easily seen.

Access Request Form Process

The Office of Information Technology (OIT) Data Security Office has updated the Access Request Form (ARF) process. Now, requestors must first complete a PDF document for the system or data to which access is needed. That document is then attached to an electronic ARF which is submitted through ServiceNow. Instructions are on the OIT Data Security web page. For assistance with the new process, contact 1-HELP, or 612 301-4357.

Online Student Data Update training

The Academic Support Resources (ASR) Training Team recently launched a Student Data Update (SDU) Online training course that may be used in lieu of in-person SDU training. SDU training is necessary to be granted update access in PeopleSoft. Registration for online training began Monday, December 16.

Registration and training will take place in ULearn, the University's Learning Management System (LMS) that allows for administration, tracking, and reporting of training content. The online training course will take approximately 60-90 minutes to complete. Following confirmation of having completed the training course, as well as submitting the Access Request Form, access to update data in PeopleSoft will be granted.

Online training provides users with a self-paced environment, and it can be re-launched for future use. In-person SDU training will still be available, but it is no longer the required format. Registration for both in-person and online training will be in ULearn.

Upcoming Trainings & Opportunities (January 2014)

Student Data Inquiry
Available any time via online training through ULearn

Student Data Update
Available any time via online training through ULearn, also
Wednesday, February 5, 10 a.m.-12 p.m.

Program/Plan Process
Thursday, January 23, 10 a.m.-12 noon
Thursday, February 20, 10 a.m.-12 noon

Registration
Wednesday, February 19, 10 a.m.-12 noon

Electronic Course Scheduling (ECS)
Thursday, February 13, 9 a.m.-12 noon

For a complete list of upcoming SR trainings and opportunities, and to register for upcoming sessions, please visit ULearn off the UMN Employee Self-Service page.