The ASR communications team will be working on developing the 2014-16 Twin Cities undergraduate catalog this summer, so it's important that colleges update their program and course information in PCAS by Monday, July 7. To check if you have "update" access to a program, locate the program in PCAS using the search function and look to see if you have an "Update" or "Edit" link appearing alongside the "View" link. If the "Update" or "Edit" link appears, you have access to update and edit that program.
PCAS review sessions for current PCAS editors will be held early June (exact date TBD). Please watch the ASR Training Update for updates.
If you need additional access, have questions, or require initial PCAS training, please contact the ASR Training Team.
Monday, April 21, 2014
Using the "Find" Feature
Have you ever used the Find feature? Have you ever noticed the Find feature?
"Find" is located on the dark blue divider bars on most PeopleSoft pages. You will see it next to "View All" and the page row counts. The "Find" feature is particularly useful in situations such as in UM ECS, where you may want to locate a specific section among many. You can use your navigation arrows to find a section or scroll using "View All." The "Find" feature allows you to type the section number, such as 016, and it will take you directly to that section.
"Find" is located on the dark blue divider bars on most PeopleSoft pages. You will see it next to "View All" and the page row counts. The "Find" feature is particularly useful in situations such as in UM ECS, where you may want to locate a specific section among many. You can use your navigation arrows to find a section or scroll using "View All." The "Find" feature allows you to type the section number, such as 016, and it will take you directly to that section.
Upcoming Trainings & Opportunities - May & June
Student Data Inquiry
Available any time via online training through ULearn
Student Data Update
Available any time via online training through ULearn
Program/Plan Process
Registration
Electronic Course Scheduling (ECS)
For a complete list of upcoming SR trainings and opportunities, and to register for upcoming sessions, please visit ULearn off the UMN Employee Self-Service page.
Available any time via online training through ULearn
Student Data Update
Available any time via online training through ULearn
Program/Plan Process
- Wednesday, April 23, 10 a.m.-12 noon
- Thursday, May 22, 10 a.m.-12 noon
- Wednesday June 18. 10 am.-12 noon
Registration
- Thursday, May 15, 10 a.m.-12 noon
- Thursday, June 12, 10 a.m.-12 noon
Electronic Course Scheduling (ECS)
- Wednesday, May 7, 9 a.m.-12 noon
- Wednesday June 4, 9 a.m.-12 noon
For a complete list of upcoming SR trainings and opportunities, and to register for upcoming sessions, please visit ULearn off the UMN Employee Self-Service page.
Reminder: Scheduling Update live for ECS Schedulers
ECS schedulers are encouraged to attend a live, in-person Scheduling Update on Wednesday, April 30, 2-3:15 p.m. This session will cover:
The session will be offered concurrently in Rapson Hall 56 (East Bank), Carlson School 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No registration is needed.
- An overview of Enterprise Systems Upgrade Program (ESUP)
- A sneak peek at what is changing for schedulers (including specific examples of changes to the schedule of classes)
- What the new production cycle will look like
- An overview of the training timeline for schedulers
- An opportunity to ask questions
The session will be offered concurrently in Rapson Hall 56 (East Bank), Carlson School 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No registration is needed.
Tuesday, March 18, 2014
Invalid and No Matching Values Messages
When searching for something in PeopleSoft, have you ever received the message "No matching values (or records) were found" or "Invalid values"? These messages can mean several things:
So if you get a message like one of the above, ask yourself if you are entering the right information in the right place. If you are, call us for assistance.
- It can indicate that your level of access prevents you from seeing what you need to see. If this is the case you will need to contact us at srhelp@umn.edu or 625-2803 for assistance.
- It could also mean that you do not have access to something in particular, such as a service indicator code. We can also can help you with this.
- Another reason may be that you are looking for something in the wrong place, such as searching for a record in Program Plan instead of Student Admissions before the student has been matriculated.
So if you get a message like one of the above, ask yourself if you are entering the right information in the right place. If you are, call us for assistance.
ESUP Preview Session for Schedulers
A preview session for departmental and collegiate schedulers will be held on Wednesday, April 30, 2-3:15 p.m. This session will provide a sneak peek at the improvements and changes that will be coming to class scheduling with the upgrade to PeopleSoft 9.0. An update on the scheduling cycle for fall 2014 and spring 2015 will also be included.
The session will be offered concurrently in Rapson Hall 56 (East Bank), CSOM 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No pre-registration required. Please make sure your schedulers can attend.
The session will be offered concurrently in Rapson Hall 56 (East Bank), CSOM 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No pre-registration required. Please make sure your schedulers can attend.
Astra Schedule Events Training for Student Workers
The process regarding how student workers can be trained on Astra Schedule Event has changed to allow for supervisors to provide this training to student workers on the job. While we still welcome and encourage student workers to attend ASR's Astra training when possible, supervisors may provide Astra training to their student workers upon request.
Per the normal procedure, supervisors who choose to provide Astra training must have student workers complete the Astra Access Request form. The supervisor should then email ASR at ocmsoftwarehelp@umn.edu to request to provide supervisor-led training to the student worker. In turn, we will provide the supervisor with a training guide and record the supervisor's reported training of the student worker in our database. Current student workers with Astra Schedule access are not affected by this change.
As a related reminder, please notify ASR at ocmsoftwarehelp@umn.edu if a student worker with scheduling access in Astra leaves his or her position, so that we can deactivate their access to schedule departmental rooms.
Per the normal procedure, supervisors who choose to provide Astra training must have student workers complete the Astra Access Request form. The supervisor should then email ASR at ocmsoftwarehelp@umn.edu to request to provide supervisor-led training to the student worker. In turn, we will provide the supervisor with a training guide and record the supervisor's reported training of the student worker in our database. Current student workers with Astra Schedule access are not affected by this change.
As a related reminder, please notify ASR at ocmsoftwarehelp@umn.edu if a student worker with scheduling access in Astra leaves his or her position, so that we can deactivate their access to schedule departmental rooms.
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