Fall 2016 grades (regular session and second 7-week session) are due on Thursday, December 29. A complete list of grading due dates, how-to guides, and policies, are available on the ASR website.
Grade rosters are now available in Faculty Center. Please encourage instructors to log into Faculty Center ahead of time to check that they have a final grade roster for the classes for which they expect to enter grades. If instructors do not see their expected final grades rosters, they should contact their department’s class scheduler.
Wednesday, December 14, 2016
New class cancellation email
Starting on December 16, 2016, students who are enrolled in a class that is canceled will receive an email notifying them of the cancellation. The email process will run daily from PeopleSoft. The email includes the following information:
- The subject, catalog number, section, component, and credits of the canceled class(es).
- Admonition to review their class schedule in MyU.
- Direction to contact their advisor or the offering department about the cancellation.
- Direction to contact One Stop with any other questions.
New Astra Academics UPK topics available
Three new Astra Academics UPK topics have been released:
- Filtering Academic Sections
- Adjusting Columns for Academic Sections
- Assigning a Classroom
New ‘Leave of Absence’ reason codes
The Student Program Plan page in PeopleSoft now contains new Action Reasons associated with a Leave of Absence. When you add a leave row for a student, please select from the following list of reasons:
The newly revised Leave of Absence form requires undergraduate students to report a reason for their leave, beginning spring semester 2017. Even though an Action Reason is not a PeopleSoft required field, selecting one will ensure that a reason is reflected in APLUS.
The newly revised Leave of Absence form requires undergraduate students to report a reason for their leave, beginning spring semester 2017. Even though an Action Reason is not a PeopleSoft required field, selecting one will ensure that a reason is reflected in APLUS.
Wednesday, November 16, 2016
ServiceNow application update
The Provisioning and Access Request (PAR) group within OIT is in the process of creating new ServiceNow catalog request items to replace the PDF forms that in the past have been attached to the standard Access Request Form (ARF). These new request items collect all information needed for a request, so attaching the PDF is no longer needed.
As of November 3, the following request items have been released:
If you are choosing the request from the ServiceNow Request Catalog, you will see these new ARFs listed under a category called Access Request Forms. You will continue to find other requests not related to provisioning and access under the existing User Support Services category.
You can expect to see additional new Access Request Form request items added to the new Access Request category in future releases. Please use these new Access Request Form request items as they become available when requesting access to systems.
As of November 3, the following request items have been released:
- ECAS Central Admin Approval Access
- ECAS Department & College Approval Access
- PCAS Central Admin Approval Access
- PCAS Department, College or Campus Approval Access
- Reporting Center (CS & HR)
- Scholarship Entry Access
- STARS Access
If you are choosing the request from the ServiceNow Request Catalog, you will see these new ARFs listed under a category called Access Request Forms. You will continue to find other requests not related to provisioning and access under the existing User Support Services category.
You can expect to see additional new Access Request Form request items added to the new Access Request category in future releases. Please use these new Access Request Form request items as they become available when requesting access to systems.
Auto-enroll from waitlist begins
The spring 2017 (1173) waitlist auto-enroll process begins on the following dates:
- Duluth: November 20, 2016
- Morris: November 21, 2016
- Twin Cities: November 22, 2016
Find final exam information
In the last two months, newly redesigned websites launched for both One Stop and Academic Support Resources (ASR). The new One Stop site has resources for students, whereas the ASR site has resources for faculty and staff. Due to this delineation, you will notice that some resources have moved or shifted. Specifically, final exam schedules and regulations have new URLs and navigation paths to note:
- Final exam schedules (onestop.umn.edu > Academics > Class search resources > Final exam times)
- Final exam regulations (asr.umn.edu > Training and support > Faculty/staff resources > Final exams)
- Final exam change request form (asr.umn.edu > Applications and work tools > Final exam change request form)
- Scheduling Examinations, Final Examinations, and Study Days policy
Quick admit improvement
Does your office use the Quick Admit process for activating non-degree students? There has been an improvement to the PeopleSoft Quick Admit process. Contact ASR Training and Support if you would like to know more.
Key links for PCAS & ECAS added to MyU
If you have update access to PCAS or ECAS, links to these systems have been added to MyU portal under Key Links. If you do not have update access to these applications, but wish to login to view information in PCAS or ECAS, you may access these systems through Academic Support Resources' website. It is available to add these links to your Favorites in MyU.
Thursday, October 20, 2016
Online training course availability
Due to the Moodle Lifecycle Process, access to student records online training courses (e.g., Student Data Inquiry, Student Data Update) have been limited to those who are on the University campus network, effective October 1, 2016. Those who are off campus may access our online training via Virtual Private Networking (VPN).
ECAS updates
Several new updates went into the Electronic Course Authorization System (ECAS) on September 25. Users will notice the following changes:
Additional ECAS improvements are in the works. The following changes are anticipated for implementation on October 23:
- New functionality added to identify Twin Cities Freshman Seminars with an attribute instead of using 19xx catalog numbers or topics courses.
- New functionality to identify Twin Cities Learning Abroad courses in ECAS.
- New functionality to the Course Equivalency field to gather information on cross-listing as well as course equivalency.
- Improved text descriptions for the following sections: Student Learning Outcomes, Writing Intensive, Course Syllabus, and Strategic Objectives-Consultation.
Additional ECAS improvements are in the works. The following changes are anticipated for implementation on October 23:
- Remove the CCE Catalog Description field for all system campuses.
- Remove 'Additional Course Information (for catalog production)' field for Morris campus.
- Remove the Student Learning Objectives, Writing Intensive, and Strategic Objectives & Consultation sections for Rochester.
- Improve functionality and text description of the Instructor Contact Hours field.
- Add functionality for the Community-Engaged Learning course attribute (all campuses except for Morris).
- Adjust which courses are routed to the Twin Cities’ Graduate School approval level.
De-combining class changes
Previously, whenever a CCS user de-combined a class, the meeting pattern(s), instructor(s), and classroom were deleted for all sections of the combined section ID. A new system modification now allows such classes to retain their meeting pattern(s) and instructor(s). Classroom assignments are affected as follows:
- The classroom assignment will still be removed for the section that is de-combined.
- Any classes still left in the combined section table will keep the classroom.
- If all classes are deleted from the combined section, the classroom is released.
Search for online classes by Mode of Instruction
In an effort to reduce confusion on how to search for online classes, the "Online course" course attribute has been removed from the both the class and course searches. Effective immediately, users should use instruction mode "Completely Online" in the Class Search to search for online classes.
In the Course Catalog Search, the text "online sections may be available" will display in the results if the course has the ONL course attribute, but "Online course" is no longer a search option.
In CCS, users will notice that the ONL course attribute is now view only. This attribute is present when the course has been approved in ECAS to be offered online. CCS users should use the instruction mode of "CO" (Completely Online) to indicate a particular class section will be taught online.
Mid-term grade rosters
Mid-term grade rosters are available for fall term regular session classes. A quick start guide on the manual entry of mid-term grades is available. New this year, instructors have the option to upload mid-term grades from a spreadsheet. Grade upload instructions are available from a link within Faculty Center.
Thursday, September 15, 2016
New ASR website launched September 12
A redesigned Academic Support Resources (ASR) website launched Monday, September 12. The new ASR website hosts information on training, support resources, ASR departmental contacts, and links to applications managed by ASR. Watch a short video introducing the new site.
The url for the site remains the same (asr.umn.edu), but internal links have changed. This means you may need to update any bookmarked pages you have from the old ASR site. Redirects have been set up for the most commonly accessed pages.
You can find our complete list of trainings under Training and support > Register for training. Our quick start guides and other support materials can be found under Training and support > System support resources.
The url for the site remains the same (asr.umn.edu), but internal links have changed. This means you may need to update any bookmarked pages you have from the old ASR site. Redirects have been set up for the most commonly accessed pages.
You can find our complete list of trainings under Training and support > Register for training. Our quick start guides and other support materials can be found under Training and support > System support resources.
Entering Leave of Absence on Student Program/Plan
If a Leave of Absence (LEAV) row is added to the Student Program/Plan page before the student’s registration is dropped for the term, the system will provide a warning message when the user attempts to save, but it will not stop the user from saving the change.
It is best practice for staff who process student leave of absence requests to ensure that any registration for the term of leave is dropped before adding the LEAV row. If registration existed for the term, the LEAV row must then be added with an effective date of the second day of the term (for fall 2016, this is 9/7/2016 on the Twin Cities campus).
Beware, should any day prior to the second day of the term be used for the LEAV row and the student has not yet dropped their classes, the student will be unable to do so. If you make an error and haven’t used the correct effective date, please email srhelp@umn.edu and we can correct it for you.
It is best practice for staff who process student leave of absence requests to ensure that any registration for the term of leave is dropped before adding the LEAV row. If registration existed for the term, the LEAV row must then be added with an effective date of the second day of the term (for fall 2016, this is 9/7/2016 on the Twin Cities campus).
Beware, should any day prior to the second day of the term be used for the LEAV row and the student has not yet dropped their classes, the student will be unable to do so. If you make an error and haven’t used the correct effective date, please email srhelp@umn.edu and we can correct it for you.
Using RLOAs on Student Program/Plan
At the same time you put a leave of absence (LEAV) on the Program/Plan page, please take a moment to also add a return from leave (RLOA) for the first day of term for which the student indicates that he/she will resume his or her studies.
With the RLOA row in place, the student will be appear active for that future term in PeopleSoft allowing the following automatic updates:
With the RLOA row in place, the student will be appear active for that future term in PeopleSoft allowing the following automatic updates:
- Term activation
- Enrollment appointment assignment
Entering Plan and Subplan changes
When making Plan or Subplan changes on Student Program/Plan which are effective for fall 2016, the Effective Date of the Plan Change (PLNC) or Data Change (DATA) row must be backdated to the first day of the term. If any date after the first day of the term is used, the plan change will not be effective until the following term (spring 2017). If you forget and realize too late that you haven’t backdated the Effective Date, please email srhelp@umn.edu with the details, and we can correct it for you.
Thursday, August 18, 2016
Auto-enroll from wait list reminders
Auto-enroll from wait list ends running for each term/session on a date specified per campus. For the fall 2016 regular session, the last wait list run for the Twin Cities campus will be in the late evening, September 6. Staff from other system campuses may check with their Office of the Registrar to confirm auto-enroll end dates for their campus.
Following the last run, those classes which still have wait lists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider.
Option 1:
Following the last run, those classes which still have wait lists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider.
Option 1:
Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This options allows you to give permission to wait listed students, when appropriate. To assist in determining which students to provide permission, the wait list will be available for your reference until the end of drop/add period.
Option 2:
On the Enrollment Control tab uncheck the Auto Enroll from Wait List checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s).
Each department can decide which option is best for their situation.
CCS roll forward date for fall 2017 and spring 2018 is October 20
The Twin Cities’ Collaborative Class Scheduling (CCS) roll forward for fall 2017 and spring 2018 classes takes place October 20. Scheduling changes made by class schedulers prior to October 20 to fall 2016 or spring 2017 will roll forward to fall 2017 and spring 2018, respectively. For this reason, Twin Cities’ schedulers may want to give some thought to updating their spring 2017 classes. For instance, if a spring 2017 class is changing from lecture only to lecture/lab, make that change prior to October 20. That way, it will roll forward and you won’t need to make the same change for spring 2018.
Identifying classes with students on wait lists
Looking for a quick way to identify which of your classes have students on wait lists so you can manage the list? Use the Class Schedule Summary report to pull up a list of classes, then click the icon to export it to Excel (in the upper right corner of the first page). From there, sort largest to smallest on the Wait List Total column to bring all of the classes with students on wait list to the top of the report. Use your findings to more quickly manage wait lists on the UM Manage Wait lists page. (Thanks to Stacey Grimes for sharing this tip!)
Updates to ECAS functionality
Improvements have recently been made to the Electronic Course Authorization System (ECAS) with several more planned in the coming weeks. As of August 7, the ECAS update page has the following changes:
We’ll be sure to keep ECAS users informed as other ECAS updates are rolled out to the system.
- ECAS will auto-save each time you click out of a field.
- Users will no longer be timed out of the system.
- There is a new character countdown on fields that have character limits.
- Some fields are hidden out of the way until you select to open them.
- Validation errors will now show in real time (instead of after your work is submitted).
- The "Save Changes for Later Action" button was retired as you no longer need to manually save.
We’ll be sure to keep ECAS users informed as other ECAS updates are rolled out to the system.
Revised text of email message sent from auto enroll from wait list
The email sent to students from the auto enroll from wait list process has been revised for clarity. When the auto enroll from wait list process runs to fill an open seat, students who remain on the wait list (because there isn’t yet enough room for them) will now get the following message:
We expect this positive change for students will also benefit those who’ve answered many questions about the previous email version.
Dear [First name],
You could not be enrolled in [SUBJ #### SEC COURSE NAME]. Seat(s) in the class opened but you could not be enrolled because other students ahead of you on the wait list were enrolled. You are still on the wait list for this class and we will continue to attempt to enroll you (you will receive a notification for each attempt). You may remove yourself from the wait list at any time in your registration shopping cart in MyU.
A wait list FAQ is available at http://z.umn.edu/waitlistfaq
Special instructions for Rochester students are available at http://z.umn.edu/rowaitlist
The following is a system-generated, technical description that may be helpful with troubleshooting if you require assistance: Already wait listed and class 31200 full. (14640, 164) - Requested enrollment add was not processed. Already on Wait List and class enrollment limit has been reached.
We expect this positive change for students will also benefit those who’ve answered many questions about the previous email version.
Thursday, July 21, 2016
Topic suggestions for future SR Help Workshops
If you’ve been to a previous Student Record workshop, you know we tackle topics that can be complicated. What new topics would you like to learn more about? What haven't we covered?
Previous topics have included grades, wait lists, class permissions, big picture, and CCS advanced topics. Share your new ideas with us!
CCS consultations
When a recent Collaborative Class Scheduling (CCS) training class happened to consist of only two staff from a single department who were there for refresher training, we changed the topic and turned the class into a CCS consultation. We spent the time working through different questions they had about CCS. We covered wait lists, prerequisites, combined sections, how ECAS and CCS interact, multiple component setup, and grading—a good morning's work!
If you are a trained CCS scheduler who, along with other schedulers in your department, would like a similar session with one of the trainers, just let us know. CCS can be a thorny, complicated system. We are happy to help you understand it more fully.
If you are a trained CCS scheduler who, along with other schedulers in your department, would like a similar session with one of the trainers, just let us know. CCS can be a thorny, complicated system. We are happy to help you understand it more fully.
Designating classes eligible for freshman full year registration
Freshman Orientation is well underway on the Twin Cities campus, at which students will register for both Fall 2016 and Spring 2017.
Spring 2017 classes eligible for Freshman Full Year Registration are designated by the Course Attribute, “FRFY Freshman full year reg,” in the CCS Basic Data tab.
Classes with the attribute are open for registration, but only to students with the “FRFY Freshman Full Yr Registration” Student Group on their record.
Classes without the FRFY Class Attribute are restricted by the temporary use of a class requisite that prohibits registration. If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those with a newly added FRFY attribute and the requisite is removed to allow freshmen to register.
Spring 2017 classes eligible for Freshman Full Year Registration are designated by the Course Attribute, “FRFY Freshman full year reg,” in the CCS Basic Data tab.
Classes with the attribute are open for registration, but only to students with the “FRFY Freshman Full Yr Registration” Student Group on their record.
Classes without the FRFY Class Attribute are restricted by the temporary use of a class requisite that prohibits registration. If you discover your department missed applying the FRFY attribute to a class, the CCS scheduler should add the attribute in CCS. A daily query identifies those with a newly added FRFY attribute and the requisite is removed to allow freshmen to register.
Auto-enroll from wait list emails sent to students
The auto-enroll process generates emails to students on a class’ wait list each time auto-enroll runs for the class. The PeopleSoft UM Waitlist Email History page (Main Menu > Records and Enrollment > Term Processing > Waitlist > UM Waitlist Email History) keeps records of the email messages generated to students in this process. Messages include:
Class schedulers and wait list managers may visit the UM Waitlist Email History page to view the system-generated emails. On this page, the system creates a row for each email sent to the student for the selected term. Note that the emails are listed in chronological order starting with the earliest email sent.
- notification of enrollment in a class for which a student had been waiting,
- notification enrollment was attempted but not successful due to a time conflict or maximum credit limit, or
- notification that auto-enroll ran for a class, but that a student was not yet enrolled because other students were ahead of them on the wait list.
Class schedulers and wait list managers may visit the UM Waitlist Email History page to view the system-generated emails. On this page, the system creates a row for each email sent to the student for the selected term. Note that the emails are listed in chronological order starting with the earliest email sent.
Thursday, June 16, 2016
Watch the June workshop on CCS Advanced Topics
Our June 15 SR Help workshop focused on CCS advanced topics including: session codes, special use pages, and combined sections. Lots of good tips and tricks were discussed. Thanks to everyone who attended!
Collaborative Class Scheduling users who couldn’t make it to the workshop are invited to view a recording of the workshop. (Tip: After clicking the link, it may take few minutes for the recording to load.)
Collaborative Class Scheduling users who couldn’t make it to the workshop are invited to view a recording of the workshop. (Tip: After clicking the link, it may take few minutes for the recording to load.)
Housekeeping tip for Astra Event schedulers
Events in Astra Schedule must have an event status of “Scheduled” in order for them to appear on the Astra calendars. Events with a status of “Incomplete” (i.e., those missing Event Type, Customer, Customer Contact, or a room assignment on any meeting) will not display on the calendars, causing the room to appear available. If, however, the scheduler attempts to book that room for another event, they find the room is unavailable. The “Incomplete” event is holding the room.
To avoid this, event schedulers should ensure they complete their event records so that the status is “Scheduled” and the event displays on the calendars. Additionally, schedulers can proactively screen for “Incomplete” events they have unintentionally created by periodically filtering for and resolving “Incomplete” events. Instructions for how to find incomplete events in Astra are available at the Astra iCoP website.
To avoid this, event schedulers should ensure they complete their event records so that the status is “Scheduled” and the event displays on the calendars. Additionally, schedulers can proactively screen for “Incomplete” events they have unintentionally created by periodically filtering for and resolving “Incomplete” events. Instructions for how to find incomplete events in Astra are available at the Astra iCoP website.
Course and class changes approval process
It is imperative to make changes to credits and/or changes to the grade basis of a class or course prior to the start of registration.
After registration starts, the Office of the Registrar (OTR) & Office of Classroom Management (OCM) will still make the following changes to courses and class sections:
After registration starts, the department will be expected to contact students about these changes. To minimize impact for students, however, these changes should be made before registration starts.
After financial aid is disbursed (typically 10 days prior to the start of term), no credit or grade basis changes will be permitted. If the department insists upon a change and has a legitimate reason, an internal committee including the Office of Undergraduate Education will review.
- To change the number of credits for which a class is offered, from a variable number to a set number, email ocmsched@umn.edu to make the change.
- To make a permanent credit change for a course and/or to make a change to the grading basis of a course, submit changes directly through ECAS.
After registration starts, the Office of the Registrar (OTR) & Office of Classroom Management (OCM) will still make the following changes to courses and class sections:
- Credit changes: Will make changes as requested, but will conduct internal review to determine how enrolled students are affected
- Grading basis: Will add grading basis options (e.g., from A-F to A-F/S-N Option), but departments will not be allowed to eliminate grading basis options (e.g., from A-F/S-N Option to S-N only)
After registration starts, the department will be expected to contact students about these changes. To minimize impact for students, however, these changes should be made before registration starts.
After financial aid is disbursed (typically 10 days prior to the start of term), no credit or grade basis changes will be permitted. If the department insists upon a change and has a legitimate reason, an internal committee including the Office of Undergraduate Education will review.
Improvements to the grade-entry process
The Collaborative Class Scheduling (CCS) system was modified in late May so that the primary instructor now defaults to having the grades access set to “Approve”. This will ensure that instructors have access to their grade rosters. Departments that delegate grade entry responsibilities to individuals other than the primary instructor may still adjust grades approval access in CCS as needed.
We expect Faculty Center to be modified later this summer so that the Final Grade roster is the default roster instead of the Mid-Term Grade roster. This will help to ensure that final grades are entered on the correct roster.
Grades entry wrap-up for spring 2016
During May 2016, the Training & Support team did outreach to proactively resolve spring semester grades entry issues. This included:
Thank you to everyone at the departments and colleges who helped make the grades entry process go smoothly and enable students to receive their grades on time!
- Identifying 215 classes which did not have any instructors/proxies with grades approval access and setting the primary instructor to have access to approve grades.
- Providing a friendly reminder about approving grades to 577 instructors/proxies who had entered and saved all grades for a class but had not yet approved them by the afternoon before the deadline.
- Contacting the instructors/proxies of 139 classes where final grades had been entered on the mid-term instead of the final grade roster.
Thank you to everyone at the departments and colleges who helped make the grades entry process go smoothly and enable students to receive their grades on time!
Thursday, May 19, 2016
Once Auto Enroll from Wait list stops running
Auto enroll from wait list ends running for each term/session on a date specified per campus. For example, Twin Cities has auto-enroll from wait list run for the last time on the evening of the first day of the session. Following the last run, those classes which still have wait lists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider.
Option 1:
Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This options allows you to give permission to waitlisted students, when appropriate. To assist in determining which students to provide permission, the wait list will be available for your reference until the end of drop/add period.
Option 2:
On the Enrollment Control tab uncheck the Auto Enroll from Wait List checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s).
Each department can decide which option is best for their situation. Please let us know if you have questions about this process.
Setting up online classes in CCS - New UPK topic!
Class schedulers, make sure that your online classes are searchable as such in the online class search. Check out our new UPK topic, Online Sections.
Find this UPK topic from within PeopleSoft by clicking on the “Help” link and navigating to:
PeopleSoft SA 9.0 Student Records > Collaborative Class Scheduling > Online Sections.
Find this UPK topic from within PeopleSoft by clicking on the “Help” link and navigating to:
PeopleSoft SA 9.0 Student Records > Collaborative Class Scheduling > Online Sections.
Filtering the Official Degrees Granted report - New UPK topic!
The Official Degrees Granted report is commonly used report, but it can return an overwhelming amount of information. If you want to find only the graduates from a certain major, try using filters in Excel to narrow down your report results. We’ve created a new UPK topic, Filtering Reports in Excel, showing you how. The same technique can be applied to any report in Excel.
Upcoming SR Help workshop - Advanced Topics in CCS
June’s SR Help workshop is aimed at departmental class schedulers and will focus on Collaborative Class Scheduling (CCS) advanced topics, such as working with combined sections. CCS schedulers will be emailed an invitation with all the details in the near future.
When: Wednesday June 15, 11 a.m. - 12 noon
Where: Location TBA
SR Help workshops will take the month of July off, and will resume in August.
When: Wednesday June 15, 11 a.m. - 12 noon
Where: Location TBA
SR Help workshops will take the month of July off, and will resume in August.
Thursday, April 21, 2016
Get ECAS Help When You Need it
When you need help with ECAS, please consult the ECAS UPK topics which are published on the Quickstart Guides page. Conveniently, you may also access these UPK topics through the PeopleSoft ‘Help’ link. We do have the ECAS Manual available for reference on the ECAS home page. Please note, however, the manual is no longer being revised, as it is being replaced with the UPK topics.
Quick Start Guides Available on Many Topics
In addition to UPK topics that can be accessed by clicking on the ‘Help’ link in PeopleSoft, the Training and Support Team maintains a quick start guide library at https://asr.umn.edu/qsguides. Here users can find helpful guides on using Faculty Center, Advisor Center, Student Center, academic standing, entering manual registration appointments, Astra Schedule, ECAS, and more.
Supplemental Class Search Tool
With registration for summer and fall 2016 underway, advisors and student services staff may wish to use the Supplemental Class Search tool to assist students with class selection. It can be used along with the class search to find courses that meet multiple LE requirements, to view the reserve capacity on the class, and to easily identify online and distance learning classes. You can find this supplemental tool on the One Stop staff page under “Advising”, and may wish to add it to your MyU Favorites.
As you use this tool, remember that it is designed to assist advising and student services staff with their work advising students. It has limited search options and there is no integration between this tool and the registration shopping cart. For these reasons, please do not share this link with students. While it’s understood that students may encounter it as you work with them, it is not being promoted to them.
As you use this tool, remember that it is designed to assist advising and student services staff with their work advising students. It has limited search options and there is no integration between this tool and the registration shopping cart. For these reasons, please do not share this link with students. While it’s understood that students may encounter it as you work with them, it is not being promoted to them.
Use MyU Favorites to Bookmark System Links
If you are a user of ECAS, PCAS, Astra Schedule, or other systems not housed in MyU Key Links, consider adding these to your MyU Favorites for quick and easy access to the systems with just one login. To add a MyU Favorite:
- Click the Favorites tab
- Click ‘Add External Link’
- Name your Favorite and copy/paste the URL link
- Click ‘Add my Favorite’
SR Help Workshops
Mark your calendar for the following upcoming SR Help workshops:
Entering Grades: Tips, tricks, and reminders
Wednesday May 11, 11 a.m. to 12 noon, 131B Bruininks Hall
CCS Advanced Topics
Wednesday June 15, 11 a.m. to 12 noon, Location TBA
No registration is needed for these workshops.
Entering Grades: Tips, tricks, and reminders
Wednesday May 11, 11 a.m. to 12 noon, 131B Bruininks Hall
CCS Advanced Topics
Wednesday June 15, 11 a.m. to 12 noon, Location TBA
No registration is needed for these workshops.
Thursday, March 17, 2016
Ensure grade rosters are available for instructors on time
Final grade rosters are automatically created for classes based on the End Date entered on the Meeting Patterns tab in Collaborative Class Scheduling (CCS). The End Date defaults to be the last day of the term session in which the class is scheduled, but can be adjusted if appropriate.
If your department offers classes that do not run the full length of the term session, it’s important the CCS scheduler adjust the End Date on the Meeting Patterns tab to be the actual last day of the class. By doing so, the grade roster is created on time, about a week prior to the last day of class. Once created, the grade roster is immediately available to the instructor and/or proxies in the Faculty Center for completion and submission.
If your department offers classes that do not run the full length of the term session, it’s important the CCS scheduler adjust the End Date on the Meeting Patterns tab to be the actual last day of the class. By doing so, the grade roster is created on time, about a week prior to the last day of class. Once created, the grade roster is immediately available to the instructor and/or proxies in the Faculty Center for completion and submission.
New UPK Topics for ECAS
We now have a variety of Electronic Course Authorization System (ECAS) self-help topics published to our Quick Start Guides page and ready for you to “See it!, Try it! or Print it!” These topics will prove useful as you navigate ECAS, make changes to courses, and submit course proposals. More topics will be published soon.
These are the newest ECAS topics:
Please note, the ECAS Manual is still available for reference on the ECAS home page, but is no longer being revised, as it is being replaced with the UPK topics.
These are the newest ECAS topics:
- Updating a Current Course in ECAS
- The ECAS Approval Process
- Creating a new course in ECAS
- Deactivating a course in ECAS
Please note, the ECAS Manual is still available for reference on the ECAS home page, but is no longer being revised, as it is being replaced with the UPK topics.
Enter departmental classroom assignments for spring 2017
Class schedulers who place class sections into departmentally owned space should have departmental rooms assigned to spring 2017 classes in Astra Schedule no later than April 25. Beginning April 26, CCS closes for the Office of Classroom Management to begin the scheduling of General Purpose Classrooms for any spring 2017 classes that have not been given a departmental classroom.
Registration and auto-enroll from wait list for fall 2016
Registration for fall 2016 begins April 14. The registration appointment time table is available on the One Stop website. Students can find their specific appointment time by logging into MyU and selecting the Academics tab, then select the Registration sub-tab.
On the Twin Cities and Rochester campuses, auto-enroll from wait list begins running for all summer 2016 sessions shortly after midnight April 26, and ends the first day of the session in which the class is scheduled. For fall 2016 classes, auto-enroll will begin running on these campuses shortly after midnight April 27* and end running on the first day of fall semester. Other system campus staff may check with their Registrar’s office for details.
On the Twin Cities and Rochester campuses, auto-enroll from wait list begins running for all summer 2016 sessions shortly after midnight April 26, and ends the first day of the session in which the class is scheduled. For fall 2016 classes, auto-enroll will begin running on these campuses shortly after midnight April 27* and end running on the first day of fall semester. Other system campus staff may check with their Registrar’s office for details.
Wednesday, February 17, 2016
Reminder: ECAS UPK topics now available
Several ECAS User Productivity Kit (UPK) topics are available for your use and more are under construction and will be available soon. These topics are available from the PeopleSoft Help link, as well as from our training website. They include:
- Introduction to ECAS
- Basic update steps in ECAS
- Updating a current course in ECAS
- ECAS Approval Process
Dates for registration batch processes posted for summer & fall 2016
A listing of the run-dates for batch jobs that affect registration (term activation, permission numbers, enrollment appointments) has been updated to include summer and fall 2016. These dates are as of February 9.
You may also reach this page by going to the ASR Training and Support Team website and clicking on the "Batch Process Dates" link under Related Resources.
You may also reach this page by going to the ASR Training and Support Team website and clicking on the "Batch Process Dates" link under Related Resources.
Mid-term grade rosters available
Mid-term grade rosters are currently available in Faculty Center for spring 2016.
Instructors of 1xxx-level courses are required by the Providing In-progress Notifications on Academic Performance policy to provide mid-term notifications to students who, based on performance in the course thus far, appear to be in danger of receiving a grade of D, F, or N. This notice must be provided to students in time to allow them to either improve their academic performance, or to withdraw by the withdrawal deadline.
Instructors who have questions may be referred to the Mid-Term Grade Entry guide, the In-Progress Notifications FAQ, or may email the ASR Training & Support team at srhelp@umn.edu.
Instructors of 1xxx-level courses are required by the Providing In-progress Notifications on Academic Performance policy to provide mid-term notifications to students who, based on performance in the course thus far, appear to be in danger of receiving a grade of D, F, or N. This notice must be provided to students in time to allow them to either improve their academic performance, or to withdraw by the withdrawal deadline.
Instructors who have questions may be referred to the Mid-Term Grade Entry guide, the In-Progress Notifications FAQ, or may email the ASR Training & Support team at srhelp@umn.edu.
Upcoming SR Help workshops
Want to plan ahead for attending future SR Help Workshops? Here’s what we’re working on for the upcoming months:
All workshops are planned for 11 a.m.-12 noon in Fraser Hall B20. More details on each to come!
- March 16 – Class Permissions
- April 20 – Wait Lists
- May 11 – Entering Grades: Tips, Tricks, and Reminders
All workshops are planned for 11 a.m.-12 noon in Fraser Hall B20. More details on each to come!
Reporting Center training
A new online training is now required for users requesting access to private student data in the MyU Reporting Center. The training is brief (less than 10 minutes total) and highlights FERPA requirements, as well as provides helpful information on how to use the different report types in the Reporting Center.
Staff who have requested Student Data Inquiry access are not required to take this training, as access to private student data is provided automatically. However, it may be helpful to view this training for more insight into the Reporting Center. For more information and to register for this training, visit z.umn.edu/reportingcentertraining.
Staff who have requested Student Data Inquiry access are not required to take this training, as access to private student data is provided automatically. However, it may be helpful to view this training for more insight into the Reporting Center. For more information and to register for this training, visit z.umn.edu/reportingcentertraining.
Academic Standing process update
Nearly all (approximately 98%) undergraduate students, including inactive students, have an Academic Standing status on their record as of January 29. This is a change from when Academic Standing was initially implemented, at which time only active students had Academic Standing placed on their record.
What does this mean going forward? If and when a student returns to the University, the Academic Standing process will run automatically for that student at the end of the term of their return. There is no longer the need for staff to evaluate and manually update a returning student's Academic Standing status.
The remaining approximate 2% of student records without an Academic Standing status will be evaluated and updated soon.
What does this mean going forward? If and when a student returns to the University, the Academic Standing process will run automatically for that student at the end of the term of their return. There is no longer the need for staff to evaluate and manually update a returning student's Academic Standing status.
The remaining approximate 2% of student records without an Academic Standing status will be evaluated and updated soon.
Wednesday, January 20, 2016
Multiple Meeting Patterns
If your course has multiple meeting patterns, be sure that the instructor is listed on each meeting pattern and that the Print checkbox is checked. Otherwise, the meeting pattern will fail to display in MyU.
Have you been stumped when updating the Student Advisor Page for students with multiple institutions?
You are not alone! Fortunately, we have a new UPK just for this situation. Look in the Peoplesoft Help link:
Student Records > Student Advisor > Update Advisor for student with more than one institution
Student Records > Student Advisor > Update Advisor for student with more than one institution
ECAS help: UPKs now available!
Several ECAS User Productivity Kits (UPKs) are available for your use and reference and more are under construction at the moment and will be available soon. These titles are available now from the PeopleSoft Help link, as well as from our training website:
- Introduction to ECAS
- Basic update steps in ECAS
- Updating a current course in ECAS
- ECAS Approval Process
By the numbers: Grade entry for fall term
During this year's fall term, 88.4% of grades were submitted by the due date on the Twin Cities campus. That is a slight increase over last fall term's 87.6%. For Twin Cities undergraduate regular session courses, 92.4% of grades were entered by the deadline and within the week following the deadline that number rose to 98.8%. The Training Team received 365 contacts during the four day grading period.
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