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Thursday, May 17, 2018

New! How to change the Expected Graduation Term in PeopleSoft

Effective spring 2018, the Office of the Registrar will add an Expected Graduation Term (EGT) to all New Advanced Standing (NAS) and New High School (NHS) students upon admission. Colleges and departments are responsible for updating EGT when needed. Refer to our Expected Graduation Term How-to guide for instructions.

Coming soon! ULearn is moving to Training Hub

The University's learning management system, ULearn, is moving to the new Training Hub. This is what you need to know to be prepared:
  • ULearn will close for access beginning Friday, June 1, 2018.
  • Any in-progress training will not transfer into the Training Hub.
  • Any online training you begin before the transition must be completed before June 1.
  • Registration for summer training sessions will transfer to the Training Hub. 
  • The Training Hub will be available beginning Tuesday, June 5, 2018.
Tip: Training History Report
Use this path to find a training transcript in Reporting Center:
MyU > Key Links > Reporting Center > Human Resource Management > Human Resources > Training History

NR grades and the grades due date for spring 2018

The deadline to submit grades for the spring 2018 regular academic session and second half term was Wednesday, May 16, 2018*.

Overnight, NR (Not Reported) symbols are assigned as the official grade to all missing grades. The grades upload does not work once an official grade is entered.

To assign grades after NR’s are posted, use the Request Grade Change button on the Grade Roster. Learn more about this with our How to Change a Grade guide.

Remember, missing grades can negatively affect a student for:
  • Academic standing
  • Financial aid
  • Scholarship, employment, and educational opportunities
*Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Reminder about system access

Staff transferring departments

When staff transfer departments within the University, a Change of Employment Status (COES) form should be submitted to remove student system access from the former department. This is the approved policy of the Student Systems Data Custodian. If system access is required in the new department, Access Request Forms (ARFs) must be submitted based on the new job responsibilities. Please talk with your supervisor if you have questions.

Student worker access over summer
If you have any student workers with PeopleSoft access who will be gone over the summer, it is good practice to suspend their access until they return. Submit a COES form to do this.
  • In the "Indicate the employee's new status" field, choose "Leave of Absence”
  • Enter the LOA start and return dates
  • Enter personal internet ID and any relevant sponsored account in Additional Information
  • Click “Order Now” in the upper right corner
  • Create a reminder to yourself to email x-secur@umn.edu a few days before the return date to ask for their access to be reactivated.
Note
Any training required for access does not need to be repeated if already completed.

Thursday, April 19, 2018

Planned system maintenance April 21 and 22, 2018

Update: As of Friday, April 20, the PeopleSoft outage will NOT take place on April 21 and will be rescheduled. Updates to Ad Astra will continue as planned.
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MyU will be unavailable for use on Saturday, April 21, 2018 for a planned database upgrade. This outage also includes all other PeopleSoft applications, including CCS and the Class Schedule. Ad Astra also plans to perform cloud server maintenance this weekend that will cause intermittent unavailability for Astra Schedule. During this time, users will still be able to access MoodleCanvas, and University mail. For more information and progress updates, please visit the OIT Service Status page.

Planned PeopleSoft Database Upgrade (12 hours)
Saturday, April 21 at 12:00 p.m. (noon) to 11:59 p.m.

Planned Astra Cloud Maintenance (24 hours)
Saturday, April 21 from 10 p.m. to Sunday, April 22 at 10 p.m.

Changes to the Class Roster in MyU

Class rosters in the MyU Teaching Tab have a been changed slightly. The Related Content information, including student emails and class photos, now appears at the bottom of the page. Our how-to guides have been updated to reflect the new location of the Related Content.

ULearn to Training Hub transition: 5 things you need to know

The University's learning management system, ULearn, is moving to the new Training Hub. This is what you need to know to be prepared:
  1. ULearn will close for access beginning Thursday, May 31, 2018. 
  2. Any in-progress training will not transfer into the Training Hub.
  3. Any online training you begin before the transition must be completed before May 31.
  4. Registration for summer training sessions will transfer into the Training Hub. 
  5. The Training Hub will be available to you beginning Monday, June 4, 2018.