Last issue of the Training Update newsletter

The members of the ASR Training & Support Team have been reassigned within Academic Support Resources (ASR) to provide specialized support for ASR’s individual units. These units include the Office of the Registrar, Continuity and Compliance, and the Office of Classroom Management on the Twin Cities campus.

Since the reorganization of the team, we have decided to discontinue the Training Update newsletter. While you will no longer receive this newsletter, you will still receive communications about need-to-know information. We plan to use resources already available to communicate important information to the right audiences, such as ad-hoc emails and committee meetings.

Who to contact

Moving forward, please contact the unit(s) below that are relevant to your questions and comments.

Twin Cities Office of the Registrar
OTR Training and Support: Heather Micek and Sally Gutierrez

SRhelp@umn.edu or 612-625-2803

• PeopleSoft Campus Solutions - Records and Enrollment
• ECAS and PCAS
• Reporting Center
• Advisor Center
• Grades & Faculty Center

Continuity and Compliance
Renae Faunce - cctraining@umn.edu

• Training course requirements
• Access to ECAS/PCAS
• Access to PeopleSoft Campus Solutions

Office of Classroom Management (OCM)
Jennifer Selander - OCMSoftwarehelp@umn.edu

• Collaborative Class Scheduling (CCS)
• Astra Schedule

Who was the last person to register for your class?

Enrollment Request Search in PeopleSoft Campus Solutions is a page commonly used to audit a student’s enrollment history for a particular term or a particular class. Did you know that the page can also be used to see the history of enrollment activity for a particular class section? For example, you can find who was the last person to register for your class.

1. Go to Records and Enrollment > Enroll Students > Enrollment Request Search
2. Enter Academic Institution (e.g. UMNTC)
3. Enter term and 5-digit class number and then click search
4. Use the column headers to sort the data

The page contains 48 columns. The data may be easier to view by downloading it to an Excel spreadsheet via the download icon .
TIP: Select see all columns icon before you download to Excel.

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Listing Instructors gives them access to their online class rosters, Canvas, as well as their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin their semester.

CCS schedulers should verify instructor information for fall (1199) on the Meetings tab for:

• Correct Instructor
• Accurate instruction role
• Note, all teaching assistants should be given a role of “TA”
• Appropriate grading access
• Note, undergraduate TAs may not be given grade access

Auto-enroll from waitlist reminders

Auto-enroll from waitlist stops running for each term/session on a date specified per campus. For the fall 2019 regular session, the last waitlist run for the Twin Cities campus will be at 11:58 p.m. on September 3, 2019. Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Following the last run, those classes which still have waitlists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider, and each department can decide which option is best for their situation:

Option 1


Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This option allows you to give permission to waitlisted students, when appropriate. To assist in determining which students to provide permission, the waitlist will be available for your reference until the end of drop/add period.

Option 2


To allow any student to register for the remaining seat(s), go to the Enrollment Control tab, uncheck the Auto Enroll from Waitlist checkbox, and save. This changes the Enrollment Status to “Open” and permits registration up until the second week of term, when instructor approval is required.

New PeopleSoft Campus Solutions user guides

A library of new user guides for PeopleSoft Campus Solutions is now available on the ASR website. The guides, which are housed in Google Drive folders, document processes for staff who use Campus Solutions, including the following:

• Scheduling classes
• Updating majors and minors
• Assigning advisors
• Updating student groups

These guides will serve as a replacement for the UPK, which will be retired in the coming months. For now, the UPK continues to be available by clicking on the blue ‘help’ link on any Campus Solutions page in the top right corner of the screen.

Changes to TA role assignments in Canvas

Beginning Thursday, August 15, 2019, graduate Teaching Assistants (TAs) who need “Teacher” level access in their Canvas course must have “Grade” or “Approve” level access granted to them in CCS by the department scheduler.

Please note: CCS grade “Access” for undergraduate TAs must be left blank. They are not allowed to enter or submit grades.

PeopleSoft Campus Solutions navigation options

Updated PeopleSoft navigation was implemented on June 3, 2019. The update brought new navigation options, including the Navigator in the NavBar and Homepage tiles. A key difference between these two options is that the Navigator contains all the Campus Solutions pages that you have access to. The Campus Solutions tiles contain only the most commonly used pages. Our 2-minute Campus Solutions Navigation video demonstrates these new navigation options.