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Thursday, October 16, 2014

Upgrade Training Preview Sessions wrap up

The Training Team's Upgrade Training Preview Sessions, held at all five campuses, will wrap up at the end of October. The sessions were well attended and we appreciate the great turnout, questions, and feedback. In November we will post an online Upgrade Training Preview Session recap for those who were unable to attend in person. We are compiling the questions that came out of the sessions and will post frequently asked questions, with answers, as well. Details on where to find the recap and the FAQs will be communicated once posted.

Take a deep dive into the Student Program/Plan page

In our August issue, we featured the Program/Plan Cheat Sheet, as a quick 'what to do' reference for staff to use when updating the Student Program Plan page. For a deeper dive into Student Program/Plan maintenance, check out our complete Program/Plan manual. This manual, along with all of our training manuals and quick step guides, can be found on the Training Team's manuals webpage.

When to save

Have you ever wondered when and how often you should save your entries in PeopleSoft, particularly when there is more than one tab displayed?

In a component, which is a collection of related pages (displayed as tabs) such as Student Program Plan or Maintain Schedule of Classes, you really need only save once, HOWEVER there are two rules/guidelines that apply:

  1. On a component with an effective date, such as Student Program Plan, once you save you will not be able to make any additional changes on any tab. Therefore, it is critical that you make all of your changes, across all tabs, and save once (and ONLY once) when working with a component with an effective date.

  2. On a component without an effective date, such as Maintain Schedule of Classes, you may save as often as you wish. In fact, you may even find it helpful to save multiple times as you go through a process involving several tabs.

New addition to the training team

Sally Gutierrez will be joining the training team for a temporary position beginning November 3. Sally has been with One Stop since 2002 and has a wealth of University experience. We are excited she will be a part of the team as we prepare for the Upgrade and for after go-live.