PCAS review sessions scheduled

To help PCAS editors prepare for the undergraduate catalog update, the following PCAS review sessions are scheduled:

• Tuesday, June 3, 10:30 a.m.-12 noon - 140 Nolte (East Bank)


• Tuesday, June 3, 1:30-3:00 p.m. - B25 Ruttan (St Paul)


• Tuesday, June 10, 10:30 a.m.-12 noon - 120 Blegen (West Bank)


• Thursday, June 12, 1-2:30 p.m. - 140 Nolte (East Bank)

No need to RSVP for these sessions. PCAS editors may simply attend, if interested. These review sessions are for trained PCAS editors wishing for a refresher. Any staff who need initial PCAS training should contact srhelp@umn.edu to request a training session.

Astra Schedule training update

Beginning this spring, the responsibility for providing Astra Schedule training moved from ASR Office of Classroom Management (OCM) to the ASR Training Team. Astra Schedule is the software used to reserve general purpose and departmental classroom space for events and courses throughout the University of Minnesota campus system. The ASR Training Team and OCM will continue to work collaboratively to ensure that the needs of Astra users are met. As in the past, staff may register for Astra training via ULearn, off the UMN Employee Self-Service page.

PCAS updates for undergraduate catalog

The ASR communications team will be working on developing the 2014-16 Twin Cities undergraduate catalog this summer, so it's important that colleges update their program and course information in PCAS by Monday, July 7. To check if you have "update" access to a program, locate the program in PCAS using the search function and look to see if you have an "Update" or "Edit" link appearing alongside the "View" link. If the "Update" or "Edit" link appears, you have access to update and edit that program.

PCAS review sessions for current PCAS editors will be held early June (exact date TBD). Please watch the ASR Training Update for updates.

If you need additional access, have questions, or require initial PCAS training, please contact the ASR Training Team.

Using the "Find" Feature

Have you ever used the Find feature? Have you ever noticed the Find feature?

"Find" is located on the dark blue divider bars on most PeopleSoft pages. You will see it next to "View All" and the page row counts. The "Find" feature is particularly useful in situations such as in UM ECS, where you may want to locate a specific section among many. You can use your navigation arrows to find a section or scroll using "View All." The "Find" feature allows you to type the section number, such as 016, and it will take you directly to that section.

Upcoming Trainings & Opportunities - May & June

Student Data Inquiry
Available any time via online training through ULearn

Student Data Update
Available any time via online training through ULearn

Program/Plan Process

• Wednesday, April 23, 10 a.m.-12 noon


• Thursday, May 22, 10 a.m.-12 noon


• Wednesday June 18. 10 am.-12 noon

Registration

• Thursday, May 15, 10 a.m.-12 noon


• Thursday, June 12, 10 a.m.-12 noon

Electronic Course Scheduling (ECS)

• Wednesday, May 7, 9 a.m.-12 noon


• Wednesday June 4, 9 a.m.-12 noon

For a complete list of upcoming SR trainings and opportunities, and to register for upcoming sessions, please visit ULearn off the UMN Employee Self-Service page.

Reminder: Scheduling Update live for ECS Schedulers

ECS schedulers are encouraged to attend a live, in-person Scheduling Update on Wednesday, April 30, 2-3:15 p.m. This session will cover:

• An overview of Enterprise Systems Upgrade Program (ESUP)


• A sneak peek at what is changing for schedulers (including specific examples of changes to the schedule of classes)


• What the new production cycle will look like


• An overview of the training timeline for schedulers


• An opportunity to ask questions

The session will be offered concurrently in Rapson Hall 56 (East Bank), Carlson School 2-215 (West Bank), and Peters Hall 155 (Saint Paul). No registration is needed.

Invalid and No Matching Values Messages

When searching for something in PeopleSoft, have you ever received the message "No matching values (or records) were found" or "Invalid values"? These messages can mean several things:

• It can indicate that your level of access prevents you from seeing what you need to see. If this is the case you will need to contact us at srhelp@umn.edu or 625-2803 for assistance.


• It could also mean that you do not have access to something in particular, such as a service indicator code. We can also can help you with this.


• Another reason may be that you are looking for something in the wrong place, such as searching for a record in Program Plan instead of Student Admissions before the student has been matriculated.

So if you get a message like one of the above, ask yourself if you are entering the right information in the right place. If you are, call us for assistance.