Working with waitlist and class permissions

New and experienced CCS schedulers may be interested in checking out our new training handout on Working with Waitlists and Class Permissions. It contains information on how these processes work as well as troubleshooting tips.

Using the auto enroll from waitlist checkbox in CCS

There are a number of classes for summer and fall 2018 with a waitlist capacity greater than zero, but they do not have the Auto Enroll from Waitlist checkbox checked.

As a reminder, the Auto Enroll From Waitlist checkbox must be checked on both the enrollment and non-enrollment sections of your class for it to be included in the auto enroll from waitlist process. Collaborative Class Scheduling (CCS) department schedulers can find this checkbox on the UM CCS Maintain Schedule of Classes page > Enrollment Control tab.

The checked box serves two functions:

• It triggers the Auto Enroll from Waitlist process if a seat is available.
• It gives priority to students on the waitlist, so open seats are not taken by other students (before Auto Enroll from Waitlist runs).

CCS schedulers: please review the Auto Enroll from Waitlist checkbox on your classes.

Twin Cities registration for fall 2018 (1189)

Registration begins April 12, 2018 for Twin Cities students admitted to degree or certificate programs. Students will be able to find their specific registration times by logging into MyU, selecting the Academics tab, and going to the Registration sub-tab. Staff on other campuses may check with their Office of the Registrar for specific dates on their campus.

Change of Employment Status form reminder

If an employee no longer needs access to certain systems, supervisors or key contacts must submit the Change of Employment Status (COES) form to OIT Provisioning and Requests (PAR). Removing someone’s PeopleSoft access will also remove the individual from the Training Update query. A change of status includes:

• Termination of employment
• Retirement
• Death
• Transferring to a new department
• Changes in job duties making certain access unnecessary
• Leave of Absence

Reminder: Submitting ARFs on behalf of others

When an Access Request Form (ARF) is submitted by one person on behalf of another (e.g. a supervisor submits an ARF for a new employee), the ARF is routed for first approval to the person who needs the access. That person will receive an email prompting their approval. This includes access requests for student workers. Please ask the staff member to watch for these emails, because they will need to approve the request for access before it moves forward.

Twin Cities Summer 2018 registration begins earlier this year

Registration begins March 1, 2018* on the Twin Cities campus for students admitted to a degree or certificate program. Open enrollment begins March 8, 2018*. This is a month and a half earlier than previous years.

CCS schedulers should cancel any class sections that will not be taking place and update any class sections that require changes. Classrooms have already been assigned, and the Office of Classroom Management will continue to monitor new sections added.

Mid-term grade rosters available

Mid-term grade rosters are currently available in Faculty Center for spring 2018 regular session classes.

Twin Cities, Crookston, Morris, and Rochester instructors of 1xxx-level courses are required by the Providing In-progress Notifications on Academic Performance policy to provide mid-term notifications to students who, based on performance in the course thus far, appear to be in danger of receiving a grade of D, F, or N. This notice must be provided to students in time to allow them to improve their academic performance or to withdraw by the withdrawal deadline.

Instructors who have questions may be referred to the How to enter mid-term grades guide, the In-Progress Notifications FAQ, or may email the ASR Training & Support team at srhelp@umn.edu.