Saving favorite pages in PeopleSoft

When saving favorite pages within PeopleSoft it’s important to follow the correct process in order to avoid carrying a student ID number with you every time to navigate to that page from your Favorites menu. To add a PeopleSoft page as a favorite:

1. Navigate to its search page.
2. If any criteria, such as a student’s ID number, carried onto the search page criteria, click the Clear button.
3. Select the Favorites drop down menu and then Add to Favorites.
4. Change the description, if you wish, and click OK.

If you’ve accidentally set up a favorite page so that a student’s ID number carries onto it, you may take the following corrective action:

1. Go to Favorites > Edit Favorites.
2. Delete the Favorite page and Save.
3. Clear your Internet browser’s history.
4. Log back into PeopleSoft and save the page as a Favorite again, using the above instructions.

Reminder: ECAS Short Title Appears on Transcript

 “Course Title Short” is a required field in ECAS. It is limited to 30 characters, including spaces, and will appear on student transcripts. Because it appears on the transcript, ECAS editors should be thoughtful about any word abbreviations used in the short title of a course. For example, if the title of the course contains the word “Consumers,” you may want to avoid abbreviating that word as “Cons.” Doing so might suggest the class is about convicts rather than consumers.

New Effective Date procedures on Student Program Plan page

Following the PeopleSoft upgrade, a change was made to how effective dates are used on the Student Program Plan page once a student applies to graduate. The Effective Date for the “DATA” row added when a student applies to graduate now defaults to the current date, rather than the first day of the term. Staff should also use the current effective date for any changes that take place after the student has applied to graduate. Continue to use the first day of the term for Program Plan changes (major/minor declarations, sub-plan additions, etc.) when they occur prior to the student applying to graduate.

Save the Dates

The Training and Support Team will be hosting workshop sessions as part of the Office of Classroom Management’s annual Scheduling U series, as well as our own monthly workshop.  No registration is needed. Here’s what’s in the works:

CCS: Encore SR Help workshop session
Schedulers are invited to join the ASR Training and Support Team & OCM Scheduling Team for a CCS user review workshop. We will revisit some of the CCS processes that changed as part of the upgrade and have plenty of time for questions. Note: This is a repeat of the session conducted on the East Bank on September 29.

•  Monday, October 26, 8:45-10:00 a.m. - Bio Sci 12 (St Paul)

Waitlists: Let’s take it from the top
Schedulers and others interested staff are invited to join the ASR Training and Support Team for a user overview workshop. Not only will we cover processes to setup and maintain waitlists, but also the issues and resolutions that were encountered with waitlists at the beginning of this term.

• Tuesday October 27, 8:45-10:00 a.m. - McNeal 10 (St Paul)
• Wednesday November 18, 11:00 a.m.-12:00 p.m. - Fraser B20* (East Bank)

Astra Academics Refresher
Astra Academics schedulers are invited to join the ASR Training and Support Team for a refresher session on entering classroom assignments using Astra Academics. We will demonstrate the process and have plenty of time for questions.

• Thursday, October 29, 1:30-2:45 p.m. - Bio Sci 12 (St Paul)

*Fraser B20 is not a handicap accessible room.

Check for existing registration before entering LOAs

Staff who process student leave of absence (LOA) requests should ensure that any registration for the term of LOA is dropped before adding the Leave of Absence row to the Student Program/Plan page. If a Leave of Absence row is added and registration exists for the term, the system will provide a warning message when the user attempts to save, but it will not stop the user from saving the change. Classes cannot be dropped once the Leave of Absence row is added without first making a correction to the Student Program/Plan page.

Check your classes’ Auto-enroll from Waitlist indicator

Earlier this summer CCS schedulers were advised to consider unchecking the “Auto Enroll from Wait List” checkbox, on the Enrollment Control tab in CCS, as a workaround to a problem we were experiencing with wait lists. That wait list issue was fixed in late July.

Before October 19 (when information from the 2015-16 schedule rolls forward to 2016-17), class schedulers should review their fall 2015 classes and re-check the “Auto Enroll from Wait List” checkbox on classes where it had been unchecked. If the “Auto Enroll from Wait List” box is left unchecked, students on the waitlist will not be given priority over students not on the wait list for seats that become available in the class.

Complete list of student records trainings available

A complete list of trainings offered by Academic Support Resources is available online. Key contacts, supervisors, and others who assist new staff, or existing staff with new responsibilities, to identify which training they need to complete may find it helpful to bookmark this page for the next time you have a new staff member join your team.