Registration training available online

We are excited to announce that SR310T Registration training for staff who register students is now available online! Employees can complete the new online registration course when it is convenient for their schedule instead of attending an in-person training class.

The SR310T Registration course can be accessed from the ASR training website, under Student Records Training. The course can also be accessed by searching for it in ULearn. The Access Request form and process remains the same as before.

Auto-enroll from waitlist reminders

Auto-enroll from waitlist stops running for each term/session on a date specified per campus. For the spring 2018 regular session, the last waitlist run for the Twin Cities campus was late evening, January 16, 2018. Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Following the last run, those classes which still have waitlists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider, and each department can decide which option is best for their situation:

Option 1



Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This option allows you to give permission to waitlisted students, when appropriate. To assist in determining which students to provide permission, the waitlist will be available for your reference until the end of drop/add period.

Option 2

On the Enrollment Control tab, uncheck the Auto Enroll from Wait List checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s) up until instructor approval is required.

Permission number expiration reminder

Permission numbers expire and are deleted at the end of the term/session’s add and drop period. After this time, unused permission numbers will no longer permit students’ enrollment.

Earlier summer 2018 registration

For summer 2018 registration in the Twin Cities, degree-seeking students will be able to register on March 1, 2018. Open registration for non-degree and visiting students starts a week later on March 8. Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Earlier registration before spring break extends the regular registration period one and half months, which gives students more time to plan and spreads out appointment times for advisors. The change could help increase classroom utilization and enrollment during the summer term. In turn, a higher enrollment rate during summer may help students with timely degree progress.

TC fall grades due by December 28, 2017

Final grades for fall (regular and second 7-week sessions) are due Thursday, December 28 at 11:59 p.m. Grade rosters are now available in Faculty Center. Other campuses may check grade due dates with their registrar's office.

Please encourage instructors to log into Faculty Center ahead of time to check that they have a final grade roster for the classes they expect. If instructors do not see their expected final grade rosters, they should contact their department’s class scheduler.

Grading resources are available on the ASR website. You may also contact ASR Training and Support at srhelp@umn.edu or 612-625-2803 with questions.

Once the grade due date has passed:

• The grades cannot be uploaded or imported from Moodle
• Grades are entered individually as grade changes

Edit 12/22/17: An edit was made to clarify that the due date may not apply for all campuses. Apologies for any confusion. 

Instructor assignment reminders for spring 2018

CCS schedulers should review instructor assignments for spring 2018 classes to ensure that appropriate individuals have the correct access to class rosters and grade rosters. 

On CCS Maintain Schedule of Classes > Meeting tab, check that:

• Instructors and proxies (if applicable) are assigned to all class sections with enrollment.
• Graduate assistants have an “Instructor Role” of “TA.”
• Instructors and proxies have been given the correct grading “Access”:
• Approve access allows one to enter, save, and submit grades. 
• Grade access allows one to only enter and save grades.
• Undergraduate students assigned as TAs may not have “Approve” or “Grade” access.

Updated how-to guides available

Quick start guides for Faculty Center (class rosters, grade entry, class permissions, etc.), Advisor Center, and Student Center have been refreshed as How-to guides. The new guides have an updated look and feel to mirror the MyU refresh.

Please share these How-to guides with your faculty, instructors, and staff.