Minimum credit limits

Starting in fall 2018, all Twin Cities and Rochester degree-seeking undergraduate students will have a six-credit minimum credit applied to their records the day after the 100% refund period. If a student subsequently attempts to drop below the threshold, they will receive an error message prompting them to contact their academic advisor/college office.

This change gives advisors an additional opportunity to talk to students about their academic plans and the impacts of their enrollment change. An advisor and/or college office can adjust the students minimum credits to allow a student to drop additional or all classes. This following guide was created to assist with this process: How to adjust enrollment limits.

Auto-enroll from waitlist reminders

Auto-enroll from waitlist stops running for each term/session on a date specified per campus. For the fall 2018 regular session, the last waitlist run for the Twin Cities campus will be at 11:58 p.m. on September 4, 2018. Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Following the last run, those classes which still have waitlists will typically have an Enrollment Status of “Closed”. A common question is, how do you fill any seats that may subsequently open due to enrolled students dropping the class? You have two options to consider, and each department can decide which option is best for their situation:

Option 1



Give students a permission number to override a closed class using the Closed Class checkbox on the Class Permissions page. This option allows you to give permission to waitlisted students, when appropriate. To assist in determining which students to provide permission, the waitlist will be available for your reference until the end of drop/add period.

Option 2



On the Enrollment Control tab, uncheck the Auto Enroll from Waitlist checkbox, which changes the Enrollment Status to “Open” and allows any student to register for the remaining seat(s) up until the second week, when instructor approval is required.

Check fall term instructor assignments

You can have a positive impact on your classes when you enter complete and correct instructor information. Listing Instructors gives them access to their online class rosters, Canvas or Moodle, as well as their grade rosters (at the end of the term). Students also benefit from knowing who their instructors will be as they begin their semester.

CCS schedulers should please verify instructor information for fall (1189) on the Meetings tab for:

• Correct Instructor
• Accurate instruction role 
• Appropriate grading access 

Note, all teaching assistants should be entered with a role of “TA.” Undergraduate teaching assistants cannot have grade access.

Who was the last person to register for your class?

Enrollment Request Search in PeopleSoft Campus Solutions is a page commonly used to audit a student’s enrollment history for a particular term or a particular class. Did you know that the page can also be used to see the history of enrollment activity for a particular class section? For example, you can find who was the last person to register for your class.

1. Go to Records and Enrollment > Enroll Students > Enrollment Request Search 
2. Enter Academic Institution (e.g. UMNTC)
3. Enter term and 5-digit class number and then hit search
4. Use the column headers to sort the data

The page contains 48 columns. The data may be easier to view by downloading it to an Excel spreadsheet via the download icon .

TIP: Select see all columns icon before you download to Excel.

Twin Cities beginning of term important dates

8/31/18

• Reserved seats released for fall term (Twin Cities)

9/04/2018 

• Fall regular session (Twin Cities)
• Last day for students to be added to a waitlist
• Last day for auto-enroll from waitlist to run (11:58 p.m.)

New! How to change the Expected Graduation Term in PeopleSoft

Effective spring 2018, the Office of the Registrar will add an Expected Graduation Term (EGT) to all New Advanced Standing (NAS) and New High School (NHS) students upon admission. Colleges and departments are responsible for updating EGT when needed. Refer to our Expected Graduation Term How-to guide for instructions.

Coming soon! ULearn is moving to Training Hub

The University's learning management system, ULearn, is moving to the new Training Hub. This is what you need to know to be prepared:

• ULearn will close for access beginning Friday, June 1, 2018.
• Any in-progress training will not transfer into the Training Hub.
• Any online training you begin before the transition must be completed before June 1.
• Registration for summer training sessions will transfer to the Training Hub. 
• The Training Hub will be available beginning Tuesday, June 5, 2018.

Tip: Training History Report
Use this path to find a training transcript in Reporting Center:
MyU > Key Links > Reporting Center > Human Resource Management > Human Resources > Training History