Scheduling students to graduate (Spring 2019)

Twin Cities undergraduate students who have achieved 75% of their degree requirements (including completed and in-progress credits) will be scheduled to graduate by the Office of the Registrar on April 8 or 9, 2019. This means the following:

• Students will have their Degree Checkout Status set to 'Applied' on the most recent effective dated row in Program/Plan.
• The Expected Graduation Term (EGT) will not change from what each college/program has already entered for each of their students.
• Each student will receive a communication informing them that they have been scheduled to graduate.
• A comment will be written to PeopleSoft/APLUS that indicates this email was sent to the students.

To help this process go smoothly, please review student records for any missing EGT. There is a report available to you that identifies students who lack an EGT:

• Reporting Center > Student Services > Degree Clearance > Twin Cities Undergraduate Students Missing Expected Grad Term

Students missing EGTs will not be scheduled to graduate.

Twin Cities (TC) registration reminders for fall 2019 (1199)

Registration dates for fall 2019 classes are now available on the One Stop website. Below are some enrollment highlights:

• Registration began April 11 for TC admitted students.
• Students can find their appointments in the MyU: Academics tab.
• Auto-enroll from waitlist begins running on April 25.
• Open Enrollment begins May 3 for non-degree students.
• Unfilled, reserved seats will open for general registration on the Friday before the session/term begins, or August 30 for full term classes.

Adding a new course in ECAS

When adding a new course to ECAS, it is critical that editors fill out all seven fields on the Set Up tab before navigating out of the course proposal.

If you find that the Grade Basis field (on the General tab) contains no selection options, this indicates that some field(s) on the Set Up tab are incomplete. You can return to the Set Up tab to review all seven fields and complete any that are missing. Once the Set Up tab is complete, the Grade Basis field will offer the options, which are valid for your college and career, and ECAS will save your work for future editing.

If any Set Up field is left blank, ECAS will not auto-save your work when you navigate away from the course page, and you will be unable to find your new course on the main page. If you do find this happens to you, please wait overnight for ECAS to purge the unsaved course data in its nightly process. You may then start a fresh proposal the following day.

Twin Cities registration for fall 2019 (1199)

Registration begins Thursday, April 11, 2019 for Twin Cities students admitted to degree or certificate programs. Students will be able to find their specific registration times beginning Thursday, March 21 by logging into MyU, selecting the Academics tab, and going to the Registration sub-tab.

Students readmitted for fall 2019 will now need their appointments manually added until open enrollment begins on May 3, 2019.

PeopleTools 8.56 update

The PeopleTools 8.56 update weekend has been changed from April 6-7 to June 1-2, 2019 to allow more system testing time. All PeopleSoft users will start receiving messages about one month prior to the go-live date with more information on what to expect. The update includes new homepage and navigation options. Please note that PeopleSoft and MyU will be down during the update.

Editor note: This post has been updated on March 21, 2019 to reflect the new PeopleTools 8.56 dates.

Housekeeping tip for Astra event schedulers

Events in Astra Schedule must have an event status of “Scheduled” in order for them to appear on the Astra calendars. Events with a status of “Incomplete” (i.e., those missing Event Type, Customer, Customer Contact, or a room assignment on any meeting) will not display on the calendars, making the room appear available. Therefore, if the scheduler attempts to book that room for another event, they will find the room is actually unavailable, because the “Incomplete” event is holding the room.

When creating events, schedulers should take a moment to ensure the event record status is “Scheduled” and the event displays on the calendars. Additionally, schedulers can proactively find and resolve“Incomplete” events they may have unintentionally created by filtering for “Incomplete” events. Instructions for how to find incomplete events in Astra are available at the Astra iCoP website.

Mid-term grade rosters are available

Mid-term grade rosters are now available in MyU for spring 2019. Mid-term grades should be entered between now and the withdrawal deadline for the class. The withdrawal deadline for full-semester classes is Monday, April 8, 2019.

University policy requires instructors of 1xxx-level classes to provide mid-term grades for students who appear to be in danger of receiving a D, F, or N grade. However, instructors are encouraged to submit mid-term grades for all students.

Instructors with questions may be referred srhelp@umn.edu or to the following resources:

• How to Enter Mid-term Grades (pdf)
• Mid-term grades FAQ
• Registration and withdrawal deadlines
• In-progress notifications policy