New PeopleSoft Campus Solutions user guides

A library of new user guides for PeopleSoft Campus Solutions is now available on the ASR website. The guides, which are housed in Google Drive folders, document processes for staff who use Campus Solutions, including the following:

• Scheduling classes
• Updating majors and minors
• Assigning advisors
• Updating student groups

These guides will serve as a replacement for the UPK, which will be retired in the coming months. For now, the UPK continues to be available by clicking on the blue ‘help’ link on any Campus Solutions page in the top right corner of the screen.

Changes to TA role assignments in Canvas

Beginning Thursday, August 15, 2019, graduate Teaching Assistants (TAs) who need “Teacher” level access in their Canvas course must have “Grade” or “Approve” level access granted to them in CCS by the department scheduler.

Please note: CCS grade “Access” for undergraduate TAs must be left blank. They are not allowed to enter or submit grades.

PeopleSoft Campus Solutions navigation options

Updated PeopleSoft navigation was implemented on June 3, 2019. The update brought new navigation options, including the Navigator in the NavBar and Homepage tiles. A key difference between these two options is that the Navigator contains all the Campus Solutions pages that you have access to. The Campus Solutions tiles contain only the most commonly used pages. Our 2-minute Campus Solutions Navigation video demonstrates these new navigation options.

Tips & Tricks: Finding pages and adding favorites

Need help remembering the path to a Campus Solutions page? If so, please refer to our Campus Solutions Navigation Guide (Google Sheet). 

Add pages to your favorites and make them easier to find with the following steps:

1. Use the NavBar Navigator to go to the page you want to make a favorite.
2. Click the Actions List icon. 
3. Click “Add to Favorites”.
4. Select OK.

MyU and PeopleSoft outage June 1-2, 2019

On Saturday and Sunday, June 1-2, PeopleTools, the PeopleSoft development platform, will be updated. During the update, MyU and PeopleSoft will be unavailable for all campuses.

The following are specific impacts to note:

• MyU (and dependent applications)
• PeopleSoft (and dependent applications, such as ECAS/PCAS, Class Schedule)
• APAS
• Grad Planner

Access to Canvas (canvas.umn.edu) and University email (mail.umn.edu) will not be affected.

The update ensures that our PeopleSoft systems retain vendor support. We encourage you to mark your calendars for the update weekend, so you can plan around the service outage. Visit the IT Service Status page for the latest information on system availability.

After the update, it is recommended to clear your browser’s cookies and cache before logging into the affected systems. Job aids on the new PeopleSoft homepage and navigation options are linked in MyU > Key Links > PeopleSoft.

Twin Cities grades due date for spring 2019

The deadline to submit grades for the spring 2019 regular academic session and second half term is Monday, May 20, 2019 by 11:59 p.m. Grades that have been entered but have not been approved will post immediately after the due date for grades. Instructions on how to enter final grades are available.

Any grades left blank will receive a grade of “NR” (Not Reported). After that, the grades cannot be uploaded or imported from Moodle or Canvas. To change an NR grade to the grade earned, instructors or proxies must submit a grade change through MyU.

Remember, missing grades can negatively affect the following for students:

• Academic standing
• Financial aid
• Scholarship, employment, and educational opportunities

Staff from system campuses are encouraged to check with their Office of the Registrar to confirm campus-specific dates.

Reminders about system access

Staff transferring departments
When staff transfer departments within the University, a Change of Employment Status (COES) form should be submitted to remove student system access from the former department. This is the approved policy of the Student Systems Data Custodian. If system access is required in the new department, Access Request Forms (ARFs) must be submitted based on the new job responsibilities. Please talk with your supervisor if you have questions.

Student worker access over the summer
If you have any student workers with PeopleSoft access who will be gone over the summer, it is good practice to suspend their access until they return. Complete the following steps for suspending their access:

1. Open a COES form.
• In the "Indicate the employee's new status" field, choose "Leave of Absence”
• Enter the LOA start and return dates.
• Enter personal internet ID and any relevant sponsored account in Additional Information.
2. Click “Order Now” in the upper right corner.
3. Create a reminder to yourself to email x-secur@umn.edu a few days before the return date to ask for their access to be reactivated.

Note
Any training required for access does not need to be repeated if already completed.